The Billing Summary Template serves as a standardized document for businesses operating in the United Arab Emirates to record and communicate financial transactions in compliance with local regulations. This template is specifically designed to meet the requirements of UAE Federal Decree-Law No. (8) of 2017 on Value Added Tax, incorporating the mandatory 5% VAT calculations and necessary business identification details. The document is essential for both B2B and B2C transactions, providing a structured format for recording sales, services, or other commercial activities. It includes all elements required by the UAE Federal Tax Authority and commercial law, such as tax registration numbers, detailed item descriptions, and payment terms. The template is particularly valuable for businesses needing to maintain consistent, compliant billing practices across their UAE operations.
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1. Company Information: Legal business name, trade license number, VAT registration number, and complete business address as required by UAE Commercial Law
2. Customer Details: Customer name, address, and VAT registration number (if applicable) - mandatory for tax compliance
3. Invoice Details: Invoice number, date of issue, due date, and payment terms
4. Service/Product Description: Detailed description of products or services provided
5. Pricing Breakdown: Unit prices, quantities, and subtotals before tax
6. VAT Calculation: 5% VAT calculation clearly shown as per UAE VAT law
7. Total Amount: Final amount including VAT in both figures and words as per UAE commercial practice
8. Payment Instructions: Bank account details and accepted payment methods
9. Terms and Conditions: Standard payment and billing terms as per UAE commercial law
1. Purchase Order Reference: Include when billing is based on a specific purchase order or contract
2. Project Details: For project-based billing, including project name, phase, and milestone information
3. Discount Details: When applicable, showing any promotional or volume-based discounts
4. Foreign Currency Conversion: Required when billing involves foreign currency, showing exchange rates and date
5. Zero-Rated or Exempt Items: Special section for items that are VAT exempt or zero-rated under UAE law
6. Delivery Details: For products requiring shipping or delivery information
1. Schedule A - Itemized Breakdown: Detailed listing of individual items or services when the main invoice contains summary totals only
2. Schedule B - Tax Treatment Schedule: Detailed breakdown of different VAT treatments for complex transactions with multiple tax rates or exemptions
3. Appendix 1 - Supporting Documentation: Space for attaching relevant supporting documents such as delivery notes, timesheets, or service completion certificates
4. Appendix 2 - Payment History: For recurring billing, showing previous payment history and outstanding amounts
Relevant legal definitions
Seller
Buyer
Due Date
Invoice Date
VAT
Tax Invoice
Payment Terms
Purchase Order
Delivery Note
Credit Note
Taxable Supply
Zero-Rated Supply
Exempt Supply
Tax Registration Number
Trade License Number
Base Amount
Tax Amount
Total Amount Due
Late Payment Charges
Currency
Exchange Rate
Business Day
Payment Method
Billing Period
Outstanding Balance
Service Description
Unit Price
Quantity
Discount
Bank Account Details
Buyer
Due Date
Invoice Date
VAT
Tax Invoice
Payment Terms
Purchase Order
Delivery Note
Credit Note
Taxable Supply
Zero-Rated Supply
Exempt Supply
Tax Registration Number
Trade License Number
Base Amount
Tax Amount
Total Amount Due
Late Payment Charges
Currency
Exchange Rate
Business Day
Payment Method
Billing Period
Outstanding Balance
Service Description
Unit Price
Quantity
Discount
Bank Account Details
Clauses
Payment Terms
Late Payment
VAT Compliance
Invoice Disputes
Currency and Exchange
Document Retention
Data Protection
Confidentiality
Electronic Billing
Amendment Rights
Governing Law
Communications
Force Majeure
Severability
Entire Agreement
Payment Methods
Credit Terms
Billing Cycle
Documentation Requirements
Tax Compliance
Late Payment
VAT Compliance
Invoice Disputes
Currency and Exchange
Document Retention
Data Protection
Confidentiality
Electronic Billing
Amendment Rights
Governing Law
Communications
Force Majeure
Severability
Entire Agreement
Payment Methods
Credit Terms
Billing Cycle
Documentation Requirements
Tax Compliance
Relevant Industries
Retail
Professional Services
Manufacturing
Construction
Healthcare
Technology
Education
Financial Services
Real Estate
Hospitality
Logistics
Consulting
E-commerce
Telecommunications
Relevant Teams
Finance
Accounts Receivable
Accounts Payable
Tax Compliance
Sales Administration
Treasury
Commercial Operations
Credit Control
Business Operations
Revenue
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Billing Coordinator
Tax Compliance Officer
Financial Controller
Accounting Manager
Business Development Manager
Sales Administrator
Operations Manager
Credit Controller
Account Manager
Treasury Manager
VAT Specialist
Commercial Manager
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