The Accounting Invoice Template is a essential business document designed for use in the United Arab Emirates, complying with the country's VAT regime implemented in 2018 and subsequent amendments. This template serves as a standardized format for businesses to issue tax-compliant invoices that meet the requirements of Federal Decree-Law No. (8) of 2017 and its executive regulations. The document includes mandatory fields for VAT reporting, dual-language requirements (Arabic and English), and necessary business information as prescribed by UAE law. It is suitable for both goods and services transactions and can be used across various industries. The template accommodates both standard-rated and zero-rated supplies, includes provisions for reverse charge mechanisms where applicable, and ensures compliance with electronic transaction requirements under UAE federal laws.
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1. Invoice Header: Company logo, 'Tax Invoice' label (in Arabic and English), and unique sequential invoice number
2. Supplier Information: Legal business name, trading name (if different), complete address, Tax Registration Number (TRN), and contact details
3. Customer Information: Customer's legal name, trading name (if applicable), complete address, TRN (if registered), and contact details
4. Invoice Details: Invoice date, supply date, due date, payment terms, and reference numbers
5. Item Description: Detailed description of goods/services, quantity, unit price, and total amount per item
6. Calculations: Subtotal, VAT rate, VAT amount, and total amount including VAT in AED
7. Payment Information: Bank account details, accepted payment methods, and payment instructions
8. Legal Statements: Mandatory VAT-related statements and declarations as per UAE law
1. Purchase Order Reference: Include when customer requires PO number tracking
2. Delivery Details: Add for invoices involving physical goods delivery
3. Project References: Include for project-based billing or when specific cost centers need to be identified
4. Foreign Currency Conversion: Add when transaction involves foreign currency, showing conversion to AED
5. Discount Section: Include when offering trade or early payment discounts
6. Special Instructions: Add for any specific handling, delivery, or payment instructions
7. Terms and Conditions: Include detailed terms when dealing with new customers or complex transactions
1. Item Details Schedule: Detailed breakdown of items/services when the main invoice contains multiple items or complex descriptions
2. VAT Breakdown Schedule: Detailed VAT calculations when multiple VAT rates apply or reverse charge mechanism is used
3. Payment Schedule: For installment-based payments or multiple delivery phases
4. Supporting Documentation: Delivery notes, timesheet summaries, or other supporting documents required by the customer
Relevant legal definitions
Tax Invoice
Value Added Tax (VAT)
Tax Registration Number (TRN)
Supplier
Customer
Taxable Supply
Zero-Rated Supply
Exempt Supply
Reverse Charge Mechanism
Due Date
Supply Date
Invoice Date
Payment Terms
Consideration
Taxable Amount
VAT Rate
Credit Note
Debit Note
Place of Supply
Business Address
Electronic Invoice
Purchase Order
Authorized Signatory
Trading Name
Legal Name
Tax Representative
Currency
Exchange Rate
Delivery Terms
Commercial License
Value Added Tax (VAT)
Tax Registration Number (TRN)
Supplier
Customer
Taxable Supply
Zero-Rated Supply
Exempt Supply
Reverse Charge Mechanism
Due Date
Supply Date
Invoice Date
Payment Terms
Consideration
Taxable Amount
VAT Rate
Credit Note
Debit Note
Place of Supply
Business Address
Electronic Invoice
Purchase Order
Authorized Signatory
Trading Name
Legal Name
Tax Representative
Currency
Exchange Rate
Delivery Terms
Commercial License
Clauses
Payment Terms and Conditions
VAT Declarations
Invoice Particulars
Delivery Terms
Price and Quantity
Tax Calculations
Payment Instructions
Late Payment Terms
Currency Provisions
Document Validity
Electronic Processing
Settlement Terms
Dispute Resolution
Credit Terms
Return Policy
Cancellation Terms
Retention of Title
Legal Compliance
Documentation Requirements
Banking Details
VAT Declarations
Invoice Particulars
Delivery Terms
Price and Quantity
Tax Calculations
Payment Instructions
Late Payment Terms
Currency Provisions
Document Validity
Electronic Processing
Settlement Terms
Dispute Resolution
Credit Terms
Return Policy
Cancellation Terms
Retention of Title
Legal Compliance
Documentation Requirements
Banking Details
Relevant Industries
Retail
Professional Services
Manufacturing
Construction
Technology
Healthcare
Education
Real Estate
Hospitality
Consulting
Import/Export
Wholesale Trade
Transportation and Logistics
Financial Services
Relevant Teams
Finance
Accounting
Tax
Accounts Receivable
Treasury
Billing
Credit Control
Compliance
Administration
Operations
Relevant Roles
Accountant
Finance Manager
Financial Controller
Tax Specialist
Accounts Receivable Clerk
Billing Coordinator
Chief Financial Officer
Accounts Manager
Bookkeeper
Finance Director
Treasury Manager
Credit Controller
Tax Manager
Compliance Officer
Business Owner
Managing Director
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