Employee Release Form for the United States

Employee Release Form Template for United States

An Employee Release Form is a legal document used in the United States that establishes the terms and conditions under which an employee waives their right to bring certain legal claims against their employer. The document typically includes consideration (such as severance pay), specific claims being released, and mandatory review periods as required by federal laws including ADEA and OWBPA. It serves as a binding agreement between employer and employee, providing legal protection for the employer while ensuring fair treatment of the employee under applicable U.S. labor laws.

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What is a Employee Release Form?

The Employee Release Form is a critical document used in U.S. employment situations where an employer seeks to prevent future legal claims from a departing employee. This document is commonly used during voluntary separations, layoffs, or terminations where severance benefits are offered. The form must comply with various federal regulations, including the Age Discrimination in Employment Act and the Older Workers Benefit Protection Act, particularly when the employee is over 40 years old. It typically includes specific consideration offered, claims being released, non-waivable rights, and mandatory review periods. The document serves as protection for both parties by clearly outlining the terms of separation and ensuring all legal requirements are met.

What sections should be included in a Employee Release Form?

1. Parties: Identification of the employer and employee

2. Background: Context of employment and circumstances leading to release

3. Definitions: Key terms used in the agreement

4. Consideration: Details of payment or benefits provided in exchange for release

5. Release of Claims: Specific claims being waived by the employee

6. Non-Waivable Rights: Rights that cannot be waived by law

7. Review Period: Time allowed for review of agreement

8. Signature Block: Execution section with date and signatures

What sections are optional to include in a Employee Release Form?

1. Confidentiality: Terms regarding non-disclosure of agreement terms

2. Non-Disparagement: Agreement not to make negative statements about employer

3. Return of Property: Requirements for returning company property

4. Ongoing Obligations: Continuing duties post-employment

What schedules should be included in a Employee Release Form?

1. Schedule A - Payment Details: Detailed breakdown of severance or other consideration

2. Schedule B - Company Property List: Inventory of items to be returned

3. Schedule C - Ongoing Benefits: Details of continuing benefits coverage

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Cost

Free to use
Industries

ADEA & OWBPA Compliance: Must comply with Age Discrimination in Employment Act and Older Workers Benefit Protection Act requirements, including 21/45 day review periods and 7-day revocation period for employees age 40+

Title VII Considerations: Must address Title VII of the Civil Rights Act protections and ensure release language covers discrimination claims while maintaining right to file EEOC charges

ADA Compliance: Must consider Americans with Disabilities Act requirements in release language and ensure accessibility of document

FLSA Requirements: Fair Labor Standards Act claims cannot be waived; release must explicitly acknowledge this limitation

NLRA Considerations: National Labor Relations Act rights must be preserved, particularly regarding concerted activity rights

State Labor Laws: Must incorporate relevant state-specific labor law requirements and restrictions on release agreements

Consideration Requirements: Must include adequate consideration (something of value) beyond what employee is already entitled to receive

Non-Waivable Rights: Must explicitly preserve non-waivable rights including workers' compensation, unemployment benefits, and whistleblower protections

Clear Language Requirement: Must use clear, unambiguous language that is easily understandable by the employee

Voluntary Agreement: Must establish that the agreement is entered into voluntarily, without fraud or duress

Legal Counsel Notice: Must include recommendation for employee to consult with legal counsel before signing

Scope Definition: Must clearly define the scope of claims being released and any specific exclusions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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