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Job Transfer Offer Letter

Job Transfer Offer Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Job Transfer Offer Letter

"I need a Job Transfer Offer Letter for transferring a senior software engineer from our Riyadh IT department to our new AI division in Jeddah, effective March 1, 2025, including relocation package and updated technical role responsibilities."

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Document background
The Job Transfer Offer Letter is a crucial document used when an employee is being transferred to a different position or department within the same organization in Saudi Arabia. It serves as an official record of the transfer terms and conditions, ensuring compliance with Saudi Labor Law and MHRSD regulations. This document is essential for maintaining clear documentation of employment changes while preserving employee rights and benefits. The letter typically includes details about the new position, adjusted compensation package, reporting structure, and confirmation of service continuity. It's particularly important in Saudi Arabia where employment documentation must be precise and compliant with local labor laws, especially for purposes of visa sponsorship, social insurance, and employee rights protection.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee's details

2. Opening Statement: Formal greeting and reference to previous discussions about the transfer

3. Transfer Details: Current position and new position details, effective date of transfer

4. New Reporting Structure: Details of new department, supervisor, and location

5. Compensation Package: Basic salary, allowances, and benefits in the new position

6. Continuation of Service: Confirmation that service years and accrued benefits will be carried forward

7. Employment Terms Reference: Reference to existing employment contract terms that remain unchanged

8. Acceptance Instructions: How to indicate acceptance and deadline for response

9. Closing: Signature block for authorized signatory and space for employee acknowledgment

Optional Sections

1. Expatriate Provisions: Special provisions for expatriate employees regarding visa transfer and sponsorship

2. Relocation Package: Details of relocation assistance if the transfer involves geographical relocation

3. Special Allowances: Any special allowances or bonuses specific to the new position

4. Training Requirements: Any mandatory training or certification requirements for the new position

5. Probation Period: If applicable, any probation period in the new position

6. Non-Competition Clause: If required for the new position, restrictions on future employment

Suggested Schedules

1. Current vs. New Benefits Comparison: Detailed comparison table of current and new compensation and benefits

2. Job Description: Detailed description of the new role and responsibilities

3. Required Documentation Checklist: List of documents required for processing the transfer

4. Transfer Timeline: Schedule of key dates and actions required for the transfer process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Current Position
New Position
Transfer Date
Basic Salary
Total Compensation
Housing Allowance
Transportation Allowance
Current Department
New Department
Reporting Manager
Company
Employee
Service Period
Working Hours
Notice Period
Probation Period
End of Service Benefits
GOSI Benefits
Iqama
Work Location
Effective Date
Terms of Employment
Confidential Information
Intellectual Property Rights
Non-Competition Obligations
Transfer Benefits
Relocation Allowance
Governing Law
Relevant Industries

Banking & Financial Services

Manufacturing

Technology

Healthcare

Education

Retail

Construction

Energy & Utilities

Telecommunications

Professional Services

Hospitality

Government & Public Sector

Mining & Resources

Transportation & Logistics

Media & Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Talent Management

Personnel Administration

Employment Services

HR Operations

Recruitment

Labor Relations

Executive Office

Relevant Roles

Human Resources Manager

Legal Counsel

HR Business Partner

Compensation & Benefits Specialist

Employee Relations Manager

Talent Acquisition Manager

HR Operations Manager

HRIS Specialist

Recruitment Coordinator

HR Director

Chief Human Resources Officer

Personnel Administrator

Labor Relations Specialist

HR Compliance Officer

Industries
Saudi Labor Law (Royal Decree No. M/51): The primary legislation governing employment relationships in Saudi Arabia, covering working conditions, contracts, and employee rights
Nitaqat (Saudization) Program Regulations: Regulations requiring companies to employ a certain percentage of Saudi nationals, which must be considered during employment transfers
Ministry of Human Resources and Social Development (MHRSD) Transfer Regulations: Specific rules governing the process of transferring employees between employers, including documentation requirements
Saudi Social Insurance Law: Regulations regarding mandatory social insurance coverage that must be maintained during and after employment transfer
Saudi Residence Permit (Iqama) Regulations: Rules governing the transfer of residence permits and work visas for expatriate employees
End of Service Benefits Regulations: Rules regarding the calculation and transfer of end of service benefits when an employee transfers between employers
Wage Protection System (WPS) Regulations: Requirements for salary payments and documentation in the electronic wage protection system
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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