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Car Ownership Transfer Letter

Car Ownership Transfer Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Car Ownership Transfer Letter

"I need a Car Ownership Transfer Letter for transferring my 2022 Toyota Camry to a private buyer in Riyadh, with the transfer scheduled for March 15, 2025, including standard warranty disclaimers and confirmation that the vehicle is free from any loans or financial obligations."

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Document background
The Car Ownership Transfer Letter is a fundamental document in Saudi Arabian vehicle transactions, required whenever a vehicle's ownership changes hands. This document is essential for both private and commercial vehicle transfers, ensuring compliance with Saudi Traffic Law (Royal Decree No. M/85) and related regulations. It serves multiple purposes: documenting the seller's intent to transfer ownership, confirming the buyer's acceptance, detailing the vehicle's specifications and condition, and establishing the terms of the transfer. The letter must be prepared in accordance with Traffic Department (Muroor) requirements and may need to be authenticated depending on the transaction's nature. It's particularly important as it forms part of the official documentation required for updating the vehicle registration database and issuing new registration documents in Saudi Arabia.
Suggested Sections

1. Letter Date and Location: Current date and city/region in Saudi Arabia where the transfer is taking place

2. Sender Details: Current owner's full name, ID number (Iqama/National ID), and contact information

3. Recipient Details: New owner's full name, ID number (Iqama/National ID), and contact information

4. Vehicle Identification: Complete vehicle details including make, model, year, color, chassis number, and registration plate number

5. Transfer Declaration: Clear statement of intention to transfer ownership and confirmation that the vehicle is free from any encumbrances

6. Transaction Details: Agreed purchase price and payment terms/confirmation

7. Current Registration Status: Confirmation of valid registration and payment of any outstanding fines or fees

8. Signatures: Space for both parties' signatures and dates

Optional Sections

1. Vehicle Condition Declaration: Detailed description of the vehicle's current condition and any known issues - used when transferring used vehicles

2. Third Party Authorization: Authorization details when any party is represented by a legal representative or proxy

3. Payment Schedule: Include when the payment is to be made in installments rather than a single payment

4. Warranty Statement: Any specific warranties or disclaimers regarding the vehicle's condition - typically used for private sales

5. Previous Ownership History: Include when there's a need to document the chain of ownership, particularly for imported or classic vehicles

Suggested Schedules

1. Copy of Vehicle Registration Card: Authenticated copy of current vehicle registration card (istimara)

2. Identification Documents: Copies of both parties' ID documents (Iqama/National ID)

3. Technical Inspection Report: Recent vehicle inspection report if required by local regulations

4. Payment Receipts: Proof of payment and financial transaction documents

5. Insurance Documents: Current insurance certificate and transfer documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Automotive

Transportation

Fleet Management

Insurance

Banking and Finance

Legal Services

Government Services

Corporate Services

Private Transportation

Vehicle Leasing

Used Car Sales

Automotive Retail

Relevant Teams

Legal

Compliance

Fleet Management

Administrative Services

Operations

Risk Management

Procurement

Asset Management

Corporate Services

Documentation

Vehicle Registration

Relevant Roles

Fleet Manager

Legal Counsel

Compliance Officer

Administrative Officer

Vehicle Registration Specialist

Corporate Services Manager

Procurement Manager

Asset Manager

Operations Manager

Legal Documentation Specialist

Risk Management Officer

Transportation Manager

Vehicle Sales Manager

Documentation Coordinator

Corporate Fleet Administrator

Industries
Saudi Traffic Law (Royal Decree No. M/85): Primary legislation governing vehicle registration, ownership, and transfer procedures in Saudi Arabia. Contains specific requirements for vehicle ownership documentation and transfer processes.
Ministry of Interior Vehicle Registration Regulations: Detailed regulations specifying the requirements for vehicle registration transfer, including necessary documentation, forms, and procedures for ownership transfer at traffic departments.
Anti-Money Laundering Law (Royal Decree No. M/20): Regulations regarding financial transactions and documentation requirements for high-value purchases, including vehicles, to prevent money laundering.
Commercial Transactions Law: General provisions governing the sale and transfer of movable property, including vehicles, and the requirements for valid contracts and transactions.
Electronic Transactions Law (Royal Decree No. M/18): Regulations governing electronic documentation and digital signatures, relevant if the transfer letter includes electronic elements or submissions.
Muroor (Traffic Department) Procedural Guidelines: Specific procedural requirements and guidelines issued by the Saudi Traffic Department for vehicle ownership transfers and documentation.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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