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Employee Reassignment Letter

Employee Reassignment Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Employee Reassignment Letter

"I need an Employee Reassignment Letter for a senior software engineer being transferred from our Riyadh office to our new Jeddah branch effective March 1, 2025, with additional travel requirements and a 15% salary increase."

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Document background
The Employee Reassignment Letter is a crucial document used when an organization needs to formally transfer an employee to a different position, department, or location while maintaining their employment relationship. Under Saudi Arabian labor law, any substantial changes to employment terms must be properly documented and agreed upon by both parties. This document serves as an official record of the modification to the original employment contract, detailing the new position, responsibilities, reporting structure, and any changes to employment terms. The letter must comply with Saudi Labor Law (Royal Decree No. M/51) and relevant ministerial resolutions, particularly regarding contract modifications and employee rights. It's essential for maintaining clear documentation of employment changes while ensuring legal compliance in the Saudi Arabian jurisdiction.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee details including full name and employee ID

2. Subject Line: Clear indication that this is a reassignment letter

3. Opening Statement: Reference to current position and announcement of reassignment decision

4. Current Position Details: Brief description of current role, department, and reporting structure

5. New Position Details: Detailed information about new role, including job title, department, and reporting structure

6. Effective Date: Clear statement of when the reassignment takes effect

7. Terms and Conditions: Confirmation of which employment terms remain unchanged and any modifications to existing terms

8. Acknowledgment Request: Request for the employee to acknowledge and accept the reassignment

9. Closing: Standard closing statement, signature blocks for authorized company representative and employee

Optional Sections

1. Compensation Changes: Include when the reassignment involves changes to salary, benefits, or other compensation elements

2. Location Change: Include when the reassignment involves a change in work location or site

3. Transition Plan: Include when there needs to be a handover period or specific transition arrangements

4. Training Requirements: Include when the new position requires additional training or certifications

5. Performance Expectations: Include when there are specific performance targets or expectations in the new role

6. Travel Requirements: Include when the new position involves different travel expectations

Suggested Schedules

1. Job Description: Detailed description of the new position's responsibilities and requirements

2. Organizational Chart: Visual representation of the new reporting structure and department organization

3. Benefits Summary: If there are changes to benefits, a detailed summary of the new benefits package

4. Transition Timeline: If applicable, detailed timeline for the transition process and handover of responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking & Financial Services

Manufacturing

Technology

Healthcare

Retail

Construction

Energy & Utilities

Professional Services

Education

Telecommunications

Hospitality

Transportation & Logistics

Government & Public Sector

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Personnel Administration

Employee Relations

Operations

Management

Administration

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Department Director

Line Manager

HR Business Partner

HR Administrator

Compliance Officer

Personnel Manager

Operations Manager

Regional Manager

Branch Manager

Project Manager

Team Leader

Senior HR Specialist

Industries
Saudi Labor Law (Royal Decree No. M/51): The primary employment law framework in Saudi Arabia, which governs employment relationships, contract modifications, and employee rights. Particularly relevant are Articles 50-60 regarding contract modifications and workplace changes.
Ministerial Resolution No. 1982 on Working Hours: Regulations governing working hours and workplace location changes, which must be considered if the reassignment affects working hours or location.
Wage Protection System (WPS) Regulations: If the reassignment affects compensation, these regulations must be considered to ensure proper salary processing and documentation.
Ministry of Human Resources and Social Development (MHRSD) Guidelines on Contract Modifications: Administrative guidelines specifying the proper procedures for modifying employment terms and conditions, including documentation requirements for reassignments.
Saudi Nitaqat (Saudization) Program Regulations: If the reassignment affects the company's Saudization quotas or employee categories, these regulations must be considered.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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