Internal Job Transfer Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Internal Job Transfer Letter

"I need an Internal Job Transfer Letter for an employee moving from Finance to Marketing department effective March 1, 2025, with a 15% salary increase and updated benefits package in line with Saudi Labor Law."

Document background
An Internal Job Transfer Letter is a crucial HR document used when an employee moves to a different role or department within the same organization in Saudi Arabia. It serves as an official record of the transfer and forms part of the employee's permanent employment documentation. The letter must comply with Saudi Labor Law requirements and typically includes details about the new position, effective date, reporting structure, and any changes to employment terms. It's particularly important in Saudi Arabia where proper documentation of employment changes is required for various regulatory purposes, including visa and work permit management. The document helps maintain clear communication between all parties and ensures continuity of service while protecting both employer and employee rights under Saudi law.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee details

2. Subject Line: Clear indication that this is an internal transfer letter

3. Opening Statement: Reference to previous discussions and confirmation of the transfer decision

4. Current Position Details: Brief description of the employee's current role and department

5. New Position Details: Specific information about the new role, title, and department

6. Effective Date: Clear statement of when the transfer takes effect

7. Reporting Relationship: Information about the new reporting structure and immediate supervisor

8. Continuation of Service: Confirmation that service is continuous and previous service is recognized

9. Acceptance and Acknowledgment: Space for employee signature and date to indicate acceptance of the transfer

10. Authority Signature: Signature block for authorized company representative

Optional Sections

1. Compensation Changes: Include when the transfer involves changes to salary or benefits structure

2. Working Hours Modification: Include if the new role has different working hours or patterns

3. Location Change: Include if the transfer involves a change in work location

4. Transition Period: Include if there is a handover period or phased transition to the new role

5. Special Terms: Include any special conditions or requirements specific to the transfer

6. Training Requirements: Include if the new position requires specific training or certifications

Suggested Schedules

1. New Job Description: Detailed description of the responsibilities and requirements of the new position

2. Updated Benefits Schedule: If applicable, detailed breakdown of any changes to benefits package

3. Organizational Chart: Visual representation of the new department structure and reporting lines

4. Training Schedule: If applicable, schedule of required training or orientation programs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Manufacturing

Technology

Healthcare

Retail

Energy & Resources

Construction

Education

Telecommunications

Professional Services

Government & Public Sector

Hospitality & Tourism

Transportation & Logistics

Relevant Teams

Human Resources

Legal

Personnel Administration

Employee Relations

Talent Management

Compensation & Benefits

HR Operations

Executive Management

Department Management

Relevant Roles

HR Manager

HR Director

Human Resources Business Partner

Talent Management Specialist

Compensation & Benefits Manager

Employee Relations Manager

Department Manager

Line Manager

Division Head

Chief Human Resources Officer

HR Operations Manager

Personnel Administrator

HR Coordinator

Recruitment Manager

Legal Counsel

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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