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Packing List And Commercial Invoice

Packing List And Commercial Invoice Template for Philippines

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Key Requirements PROMPT example:

Packing List And Commercial Invoice

"I need a Packing List and Commercial Invoice for exporting electronic components from Manila to Singapore, with special attention to hazardous materials documentation for lithium batteries, planned for shipping in March 2025."

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Document background
The Packing List and Commercial Invoice are essential documents required for all international trade transactions in the Philippines, governed by the Customs Modernization and Tariff Act (CMTA) and various trade regulations. These documents serve multiple crucial purposes: the commercial invoice acts as a bill for the goods and a customs declaration document, while the packing list provides detailed information about the shipment's physical characteristics. Together, they form the backbone of international trade documentation, essential for customs clearance, payment processing, and shipping verification. These documents are particularly important in the Philippine context, where strict compliance with Bureau of Customs requirements is necessary for smooth import/export operations. They must include specific information required by Philippine law, such as detailed product descriptions, HS codes, and proper valuations, while also meeting international standards for trade documentation.
Suggested Sections

1. Commercial Invoice Header: Contains essential company information including seller's name, address, tax ID, buyer's details, invoice number, and date

2. Transaction Details: Includes purchase order reference, payment terms, delivery terms (Incoterms), currency, and shipping method

3. Product Information Table: Detailed list of products including description, HS codes, quantity, unit price, and total amount

4. Packing Details: Number of packages, type of packaging, gross weight, net weight, and dimensions

5. Total Calculations: Subtotal, additional charges, taxes if applicable, and final total amount

6. Declaration and Compliance: Standard declaration of accuracy and compliance with export/import regulations

7. Authorized Signature: Space for authorized representative's signature and company stamp

Optional Sections

1. Origin Certification: Required when preferential trade agreements apply or when certificate of origin references are needed

2. Special Handling Instructions: Include when goods require specific temperature control, orientation, or handling care

3. Insurance Details: Required when insurance is arranged by the seller or specific insurance requirements apply

4. Letter of Credit References: Include when payment is made via letter of credit

5. Quality Certification References: Required for products that need quality certificates or specific standards compliance

6. Export License Details: Include for controlled or restricted goods requiring export licenses

Suggested Schedules

1. Detailed Packing List: Package-by-package breakdown showing contents, weights, and dimensions of each package

2. Product Specifications: Detailed technical specifications of products when required by customs or buyer

3. Quality Certificates: Copies of relevant quality certificates or test reports

4. Material Safety Data Sheets: Required for chemical products or hazardous materials

5. Product Photos: Visual documentation of products and packaging when required for customs purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Retail

Agriculture

Electronics

Textiles

Automotive

Chemical

Pharmaceutical

Food and Beverage

Consumer Goods

Industrial Equipment

Mining

Technology

Construction Materials

Marine Products

Relevant Teams

Logistics

Export

Import

Supply Chain

Shipping

Documentation

Customs Compliance

Trade Finance

Procurement

Warehouse

Operations

Commercial

International Sales

Relevant Roles

Export Manager

Import Coordinator

Logistics Manager

Customs Compliance Officer

Supply Chain Manager

Shipping Coordinator

Trade Documentation Specialist

International Sales Manager

Procurement Manager

Customs Broker

Trade Finance Manager

Documentation Clerk

Warehouse Manager

Operations Manager

Commercial Manager

Industries
Customs Modernization and Tariff Act (CMTA) - Republic Act No. 10863: The primary legislation governing customs procedures in the Philippines, including requirements for documentation such as commercial invoices and packing lists for import/export transactions
National Internal Revenue Code of the Philippines: Governs the tax implications and requirements for commercial documentation, including VAT requirements on commercial invoices
Consumer Act of the Philippines (Republic Act No. 7394): Provides requirements for product information and disclosure that may need to be reflected in commercial documentation
Electronic Commerce Act of 2000 (Republic Act No. 8792): Relevant for electronic versions of commercial invoices and packing lists, providing legal framework for electronic documents
Bureau of Customs (BOC) Memorandum Order No. 28-2019: Specifies the mandatory information and format requirements for commercial invoices and packing lists in international trade
Documentary Stamp Tax Law (Chapter VII of the Tax Code): Governs the documentary stamp tax requirements that may apply to commercial documents
Republic Act No. 4653: Law prohibiting the importation of used clothing and rags, which affects packing list requirements for textile-related shipments
Bureau of Product Standards (BPS) Requirements: Standards for product description and classification that need to be reflected in commercial documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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