Commercial Invoice Template for Ireland

A Commercial Invoice details the goods being sold between businesses, acting as both a tax document and proof of sale under Irish VAT regulations. It lists essential information like the seller's and buyer's details, item descriptions, quantities, prices, and delivery terms - making it crucial for customs clearance and international trade.

Beyond meeting Revenue requirements, Commercial Invoices help Irish companies track their sales, verify payments, and maintain accurate business records. For exports, they serve as the main document for calculating duties and proving the transaction's value to customs officials in both Ireland and the destination country.

Use a Commercial Invoice for every sale of goods to businesses outside Ireland, especially within the EU and international markets. This document becomes essential when shipping products across borders, as Irish customs requires it to process your exports and calculate applicable duties or taxes.

For domestic B2B sales within Ireland, Commercial Invoices help track VAT obligations and maintain clear records for Revenue audits. They're particularly important when dealing with large orders, specialized equipment, or transactions requiring detailed product specifications. Manufacturing companies, wholesalers, and export-focused businesses need these for every significant transaction.

• Commercial Sales Invoice: Standard format for domestic and EU business sales, including VAT details and payment terms
• Proforma Invoice For International Shipping: Preliminary invoice used for customs clearance before final payment
• Commodity Invoice: Specialized format for raw materials and bulk goods trading, with detailed product specifications
• Non Commercial Invoice: Used for personal shipments, gifts, or samples without commercial value
• Non Commercial Invoice For Customs: Detailed version specifically formatted for customs declaration of non-sale items

• Sellers/Exporters: Create and issue Commercial Invoices to document sales, typically through their accounting or sales departments
• Buyers/Importers: Receive and verify invoices, use them for customs clearance and accounting records
• Customs Officials: Review invoices to assess duties, verify valuations, and ensure compliance with Irish and EU trade regulations
• Freight Forwarders: Handle invoices as part of shipping documentation for international trade
• Revenue Officers: Use these documents during tax audits and VAT compliance checks
• Finance Teams: Process payments, reconcile accounts, and maintain financial records based on these invoices

• Company Details: Gather complete business information for both seller and buyer, including VAT numbers and addresses
• Product Information: List exact descriptions, quantities, unit prices, and total values of all items
• Trade Terms: Specify Incoterms, payment terms, and delivery conditions clearly
• Documentation: Include order references, invoice numbers, and any required customs codes
• Compliance Check: Verify all mandatory Irish VAT invoice requirements are met
• Currency Details: State the currency used and exchange rates if applicable
• Digital Format: Our platform generates legally compliant Commercial Invoices, ensuring all required elements are included

• Invoice Header: The word "Invoice," date of issue, and unique sequential number
• Business Details: Full names, addresses, and VAT numbers of both seller and buyer
• Item Description: Clear product details, quantities, unit prices, and total amount excluding VAT
• VAT Information: Rate applied, amount charged, and total amount including VAT
• Payment Terms: Due date, accepted methods, and bank details if applicable
• Trade Details: Delivery terms, shipping method, and country of origin for exports
• Legal Requirements: Our platform automatically includes all mandatory elements required by Irish Revenue, ensuring full compliance and validity

Commercial Invoices differ significantly from a standard Invoice Form in several key aspects, particularly in their legal requirements and business applications. While both document sales, Commercial Invoices serve specific international trade and tax compliance purposes.

• Legal Requirements: Commercial Invoices must meet strict Irish Revenue and EU customs requirements, including detailed product descriptions and country of origin information. Standard Invoice Forms have fewer mandatory elements.
• Purpose: Commercial Invoices primarily facilitate international trade and customs clearance, while Invoice Forms typically handle domestic transactions.
• Content Detail: Commercial Invoices require extensive product specifications, harmonized system codes, and export details. Invoice Forms can be simpler, focusing on basic transaction information.
• Legal Standing: Commercial Invoices serve as official customs documents and proof of value for international shipments. Invoice Forms mainly document domestic financial obligations.