Commercial Invoice Generator for Hong Kong

A Commercial Invoice tells the full story of an international sale, listing what's being shipped, who's buying it, and how much it costs. For Hong Kong traders, it's a crucial customs document that helps calculate duties and ensures compliance with import/export regulations under the Trade and Industry Ordinance.

Beyond being a bill of sale, this document proves ownership, tracks goods across borders, and serves as evidence for tax and banking purposes. Companies shipping through Hong Kong's ports must include accurate product descriptions, quantities, prices, and trading terms - making it essential for customs clearance and international trade documentation.

Use a Commercial Invoice any time you're shipping goods internationally through Hong Kong's ports or airports. This document becomes essential when clearing customs, applying for letters of credit, or documenting cross-border sales for tax purposes.

Hong Kong law requires Commercial Invoices for all dutiable imports and exports, particularly when dealing with controlled items like electronics, textiles, or food products. Banks also need this document to process international payments, while freight forwarders rely on it to prepare shipping documents and calculate transportation costs. Having it ready speeds up customs clearance and helps avoid costly delays.

• Non Commercial Invoice: Used for shipping personal items or gifts without commercial value, often requiring simpler details and different duty calculations
• Customs Declaration Form: A specialized version required for controlled goods or specific customs zones in Hong Kong, with additional fields for permits and licenses
• International Sales Representative Agreement: Includes detailed Commercial Invoice requirements for commission-based sales through overseas agents, with specific pricing and payment terms

• Exporters and Manufacturers: Create and issue Commercial Invoices when shipping goods, ensuring accurate product descriptions and pricing details
• Customs Officers: Review these documents to assess duties, verify declarations, and ensure compliance with Hong Kong trade regulations
• Freight Forwarders: Use invoices to prepare shipping documentation and coordinate international logistics
• Banks and Financial Institutions: Process letters of credit and international payments based on invoice details
• Import/Export Companies: Maintain these records for tax purposes and proof of transaction in international trade

• Basic Details: Gather complete company information, including business registration numbers and contact details for both parties
• Product Information: List exact descriptions, quantities, unit prices, and total values in Hong Kong dollars
• Shipping Terms: Specify Incoterms, delivery method, and packaging details
• Compliance Check: Verify if goods require special permits or licenses under Hong Kong trade regulations
• Document Generation: Use our platform to create a legally-sound Commercial Invoice that includes all mandatory elements
• Final Review: Double-check all calculations and ensure harmonized system codes are correctly assigned

• Header Information: Full legal names and addresses of buyer, seller, and consignee, plus invoice number and date
• Product Details: Complete description, quantity, unit price, and total value of goods in both English and Chinese
• Trade Terms: Clearly stated Incoterms, payment terms, and delivery conditions
• Declaration Section: Statement confirming accuracy of information under Hong Kong trade regulations
• Compliance Elements: HS codes, country of origin, and any required permit numbers
• Authentication: Company chop (stamp), authorized signature, and date of completion

A Commercial Invoice differs significantly from a standard Invoice Form in several key aspects, particularly for Hong Kong trade. While both document financial transactions, their purposes and legal requirements vary considerably.

• Legal Status: Commercial Invoices serve as official customs documents and must comply with Hong Kong trade regulations, while standard Invoice Forms are primarily internal accounting documents
• Required Information: Commercial Invoices need detailed shipping terms, HS codes, and country of origin declarations; Invoice Forms typically only list basic transaction details
• International Use: Commercial Invoices facilitate cross-border trade and customs clearance, while Invoice Forms handle domestic transactions
• Regulatory Compliance: Commercial Invoices require specific formatting to meet Hong Kong Customs requirements; Invoice Forms follow general accounting standards