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Proforma Invoice For International Shipping

Proforma Invoice For International Shipping Template for Philippines

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Key Requirements PROMPT example:

Proforma Invoice For International Shipping

"I need a Proforma Invoice for International Shipping for exporting electronic components from Manila to Singapore, with payment via letter of credit and delivery scheduled for March 2025; the document must comply with ASEAN trade requirements and include special handling instructions for sensitive electronics."

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Document background
The Proforma Invoice For International Shipping is a crucial document in international trade transactions, particularly within the Philippine jurisdiction. It serves as a preliminary invoice and quotation document that exporters provide to importers before the actual shipment takes place. This document is required by Philippine customs authorities for various purposes, including import permit applications, opening letters of credit, and foreign exchange allocation. It must comply with the requirements set forth in the Customs Modernization and Tariff Act (CMTA) and other relevant Philippine trade regulations. The document includes essential details such as product descriptions, prices, shipping terms, and payment conditions, making it a vital tool for both parties to confirm trade terms and for customs authorities to assess duties and taxes.
Suggested Sections

1. Invoice Header: Contains proforma invoice number, date, and validity period

2. Seller Information: Complete details of the exporter including company name, address, tax ID, and contact information

3. Buyer Information: Complete details of the importer including company name, address, tax ID, and contact information

4. Shipment Details: Information about delivery terms (Incoterms), port of loading, port of discharge, and estimated shipping date

5. Product Details: Detailed list of products including description, HS codes, quantity, unit price, and total amount

6. Payment Terms: Payment method, banking details, and payment conditions

7. Total Amount: Subtotal, applicable taxes, shipping costs, insurance, and final total amount

8. Declaration: Statement confirming this is a proforma invoice and not a final invoice

Optional Sections

1. Special Handling Instructions: Include when shipping dangerous, fragile, or temperature-sensitive goods

2. Import License Details: Required when shipping regulated goods that need import licenses

3. Certificate of Origin Reference: Include when preferential tariff treatment is being claimed under trade agreements

4. Insurance Details: Include when shipping insurance is arranged by the seller

5. Packaging Specifications: Required for goods with specific packaging requirements or multiple packaging types

Suggested Schedules

1. Appendix A - Detailed Product Specifications: Technical specifications, dimensions, and materials of products being shipped

2. Appendix B - Packing List: Detailed breakdown of items per package, including weights and dimensions

3. Appendix C - Required Certificates: Copies or references to required certificates (health, phytosanitary, analysis, etc.)

4. Appendix D - Banking Instructions: Detailed banking information and special payment instructions if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Seller
Buyer
Goods
Shipment
Proforma Invoice
Commercial Invoice
Bill of Lading
Incoterms
Port of Loading
Port of Discharge
Shipping Date
Delivery Date
Payment Terms
Letter of Credit
HS Code
Country of Origin
Freight Forwarder
Customs Broker
Packing List
Certificate of Origin
Insurance Coverage
Banking Charges
Force Majeure
Export License
Import License
Shipping Marks
Unit Price
Total Amount
Currency
VAT
Documentary Requirements
CMTA
Carrier
Consignee
Consignor
Payment Due Date
Validity Period
Shipping Terms
Relevant Industries

Manufacturing

Agriculture and Food

Retail

Electronics

Textiles and Apparel

Automotive

Pharmaceuticals

Chemical Industry

Consumer Goods

Industrial Equipment

Mining and Minerals

Furniture and Home Goods

Technology and Software

Construction Materials

Relevant Teams

Export Operations

Import Operations

Logistics

Supply Chain

Finance

Sales

Documentation

Compliance

Procurement

Commercial Operations

Trade Operations

Shipping

Customer Service

Legal

Treasury

Relevant Roles

Export Manager

Import Coordinator

Shipping Manager

Customs Compliance Officer

Trade Finance Manager

Supply Chain Manager

Logistics Coordinator

International Sales Representative

Documentation Specialist

Trade Operations Manager

Procurement Officer

Commercial Manager

Global Trade Compliance Manager

Finance Controller

Business Development Manager

Industries
Customs Modernization and Tariff Act (CMTA) - Republic Act No. 10863: Primary legislation governing customs procedures, documentation requirements, and tariffs for international trade in the Philippines
National Internal Revenue Code of the Philippines: Governs taxation aspects of international trade transactions, including VAT requirements and export taxes
Consumer Act of the Philippines (Republic Act No. 7394): Ensures protection of consumers and establishes standards for business practices, including documentation requirements
Electronic Commerce Act of 2000 (Republic Act No. 8792): Provides legal framework for electronic documents and transactions, including electronic invoices
Philippines Maritime Industry Authority (MARINA) Rules and Regulations: Governs maritime transportation and shipping requirements in Philippine waters
Foreign Trade Law (Republic Act No. 7844): Provides framework for export development and promotion, including documentation requirements
Anti-Money Laundering Act (AMLA): Requires proper documentation and reporting of international financial transactions to prevent money laundering
ASEAN Trade in Goods Agreement (ATIGA): Regional trade agreement affecting documentation requirements for goods traded within ASEAN countries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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