The Proforma Invoice For International Shipping is a crucial document in international trade transactions, particularly within the Philippine jurisdiction. It serves as a preliminary invoice and quotation document that exporters provide to importers before the actual shipment takes place. This document is required by Philippine customs authorities for various purposes, including import permit applications, opening letters of credit, and foreign exchange allocation. It must comply with the requirements set forth in the Customs Modernization and Tariff Act (CMTA) and other relevant Philippine trade regulations. The document includes essential details such as product descriptions, prices, shipping terms, and payment conditions, making it a vital tool for both parties to confirm trade terms and for customs authorities to assess duties and taxes.
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1. Invoice Header: Contains proforma invoice number, date, and validity period
2. Seller Information: Complete details of the exporter including company name, address, tax ID, and contact information
3. Buyer Information: Complete details of the importer including company name, address, tax ID, and contact information
4. Shipment Details: Information about delivery terms (Incoterms), port of loading, port of discharge, and estimated shipping date
5. Product Details: Detailed list of products including description, HS codes, quantity, unit price, and total amount
6. Payment Terms: Payment method, banking details, and payment conditions
7. Total Amount: Subtotal, applicable taxes, shipping costs, insurance, and final total amount
8. Declaration: Statement confirming this is a proforma invoice and not a final invoice
1. Special Handling Instructions: Include when shipping dangerous, fragile, or temperature-sensitive goods
2. Import License Details: Required when shipping regulated goods that need import licenses
3. Certificate of Origin Reference: Include when preferential tariff treatment is being claimed under trade agreements
4. Insurance Details: Include when shipping insurance is arranged by the seller
5. Packaging Specifications: Required for goods with specific packaging requirements or multiple packaging types
1. Appendix A - Detailed Product Specifications: Technical specifications, dimensions, and materials of products being shipped
2. Appendix B - Packing List: Detailed breakdown of items per package, including weights and dimensions
3. Appendix C - Required Certificates: Copies or references to required certificates (health, phytosanitary, analysis, etc.)
4. Appendix D - Banking Instructions: Detailed banking information and special payment instructions if applicable
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