Legal Templates
Commercial Invoice And Tax Invoice

Commercial Invoice And Tax Invoice Template for Philippines

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Commercial Invoice And Tax Invoice

"I need a Commercial Invoice And Tax Invoice template for my IT consulting company in Manila, compliant with BIR e-invoicing requirements for 2025, that includes both peso and dollar currency calculations and handles VAT for professional services."

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What is a Commercial Invoice And Tax Invoice?

The Commercial Invoice And Tax Invoice is a fundamental business document required under Philippine law for documenting commercial transactions and ensuring tax compliance. It is mandated by the Bureau of Internal Revenue (BIR) through various regulations, including the National Internal Revenue Code and subsequent revenue regulations. This document is essential when goods or services are sold in a business transaction, particularly when the transaction is subject to Value Added Tax (VAT) or percentage tax. It must include specific information such as the TIN (Tax Identification Number), registered business name, and other details required by Philippine tax authorities. The document serves multiple purposes: it acts as proof of sale, supports tax reporting requirements, facilitates payment tracking, and helps maintain accurate business records. With the Philippines' move toward digital transformation, electronic versions of these invoices are becoming increasingly common, subject to specific BIR guidelines and requirements.

What sections should be included in a Commercial Invoice And Tax Invoice?

1. Invoice Header: Contains the document title ('Commercial Invoice' and 'Tax Invoice'), invoice number, and date of issuance

2. Seller Information: Complete details of the seller including registered business name, TIN, address, contact information, and BIR registration details

3. Buyer Information: Complete details of the buyer including name, TIN (if applicable), billing address, and contact information

4. Item Details: Detailed list of goods/services including description, quantity, unit price, and amount

5. Computation: Breakdown of subtotal, VAT (if applicable), other taxes, and total amount

6. Payment Information: Payment terms, due date, and accepted payment methods

7. Certification: Mandatory declaration of accuracy and compliance with tax laws, including PTU (Permit to Use) number if applicable

8. Authorized Signature: Space for signature of authorized representative with printed name and designation

What sections are optional to include in a Commercial Invoice And Tax Invoice?

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Shipping Information: Required for goods that need to be delivered, including delivery address and shipping terms

3. Foreign Currency Details: Include when transaction involves foreign currency, showing exchange rate and peso equivalent

4. Discount Information: Include when there are trade or early payment discounts applied

5. VAT Zero-Rating Declaration: Required for zero-rated transactions under Philippine tax law

6. VAT Exempt Declaration: Required for VAT-exempt transactions, citing the legal basis for exemption

7. Special Terms: Any special conditions or terms specific to the transaction

What schedules should be included in a Commercial Invoice And Tax Invoice?

1. Detailed Item Breakdown: Detailed specification of goods/services when the main invoice body cannot accommodate all details

2. Price Computation Sheet: Detailed calculation sheet when complex pricing or multiple tax rates are involved

3. Supporting Documents: List of attached supporting documents such as delivery receipts or service completion reports

4. Tax Computation Details: Detailed breakdown of various tax components when multiple tax types are applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Seller
Buyer
Goods
Services
VAT
Output Tax
Input Tax
Tax Identification Number (TIN)
Purchase Order
Delivery Receipt
Payment Terms
Due Date
Invoice Date
Supply Date
Zero-Rated Transaction
VAT-Exempt Transaction
Philippine Peso
Exchange Rate
Permit to Use (PTU)
Authorized Representative
Bureau of Internal Revenue (BIR)
Revenue District Office (RDO)
Principal Place of Business
Branch
Registered Address
Unit Price
Taxable Base
Discount
Net Amount
Gross Amount
Electronic Invoice
Digital Signature
Business Style
Trade Name
Shipping Terms
Place of Delivery
Mode of Payment
Credit Terms
Late Payment Interest
Withholding Tax
Relevant Industries

Retail

Manufacturing

Wholesale Trade

Professional Services

Construction

Information Technology

Agriculture

Healthcare

Education

Transportation and Logistics

Real Estate

Food and Beverage

Mining

Energy

Telecommunications

Financial Services

Export/Import

Relevant Teams

Finance

Accounting

Tax

Sales

Procurement

Treasury

Billing

Revenue

Credit Control

Compliance

Administration

Accounts Receivable

Accounts Payable

Internal Audit

Legal

Relevant Roles

Finance Manager

Accountant

Tax Compliance Officer

Accounts Receivable Specialist

Accounts Payable Specialist

Business Owner

Financial Controller

Billing Coordinator

Sales Manager

Procurement Manager

Tax Manager

Treasury Manager

Bookkeeper

Finance Director

Chief Financial Officer

Administrative Officer

Credit Controller

Revenue Accountant

Tax Consultant

Compliance Manager

Industries
National Internal Revenue Code (NIRC) of 1997: Primary tax law that governs the issuance of tax invoices, VAT requirements, and other tax-related matters. Section 237 specifically details the requirements for invoices and receipts.
Revenue Regulations No. 16-2005: Implements the invoice requirements under Section 237 of the Tax Code, including specific details that must appear on valid invoices and receipts.
Revenue Regulations No. 18-2012: Provides guidelines on the proper issuance of receipts and invoices, including the mandatory information required on these documents.
Electronic Commerce Act of 2000 (RA 8792): Provides legal framework for electronic transactions, including the validity of electronic invoices and digital signatures.
BIR Revenue Memorandum Circular No. 31-2020: Guidelines for electronic submission of tax returns and other documents in light of digital transformation initiatives.
Consumer Act of the Philippines (RA 7394): Mandates certain consumer protection requirements, including proper disclosure of prices, terms, and conditions in commercial documents.
Customs Modernization and Tariff Act (CMTA): Governs requirements for commercial invoices used in international trade, including necessary declarations and information for customs purposes.
Revenue Memorandum Order No. 9-2021: Implements the Electronic Invoicing System (EIS) and mandates its adoption by certain taxpayers as part of the tax digitalization program.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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