Employee Termination Form for the Netherlands

Employee Termination Form Template for Netherlands

A legally compliant document used in the Netherlands to formalize and document the termination of employment between an employer and employee. This document adheres to Dutch employment law requirements, including the Dutch Civil Code and Work and Security Act (WWZ). It outlines the terms of separation, including termination date, financial settlements, transition payments, outstanding obligations, and other relevant provisions. The form ensures proper documentation of the termination process while protecting both employer and employee rights under Dutch law.

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What is a Employee Termination Form?

The Employee Termination Form is a crucial document used in the Netherlands when ending an employment relationship, whether through mutual consent, unilateral termination, or other grounds permitted under Dutch law. This document must comply with strict Dutch employment regulations, including the Dutch Civil Code and Work and Security Act (WWZ). It serves multiple purposes: documenting the official end date of employment, detailing financial settlements including the mandatory transition payment (transitievergoeding), addressing ongoing obligations, and ensuring all legal requirements are met. The form should be used whenever an employment relationship is terminated, regardless of the reason, and must be carefully drafted to avoid future disputes and ensure compliance with Dutch employment protection laws.

What sections should be included in a Employee Termination Form?

1. Employee and Employer Information: Full legal names, addresses, and relevant employee details including employee ID and position

2. Termination Details: Specific termination date, type of termination (mutual consent, unilateral, etc.), and reference to legal grounds if applicable

3. Financial Settlement: Overview of final salary, transition payment (transitievergoeding), and other outstanding compensations

4. Company Property: Statement regarding the return of company property and deadline for return

5. Final Payments Timeline: Specific dates for final salary payment and transition payment

6. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment

7. Full and Final Settlement: Statement confirming that this represents full and final settlement of all claims

8. Signatures: Space for both employer and employee signatures, dates, and witness if required

What sections are optional to include in a Employee Termination Form?

1. Garden Leave Provisions: Include when employee is placed on garden leave during notice period

2. Non-Compete/Non-Solicitation: Include if existing employment contract contains these clauses and they remain in effect

3. Reference Agreement: Include when parties agree on the content and handling of future reference requests

4. Continued Benefits: Include when certain benefits will continue post-employment

5. Outplacement Support: Include when employer provides outplacement services

6. Works Council Notice: Include when termination requires works council notification

7. Legal Assistance Costs: Include when employer contributes to employee's legal counsel costs

What schedules should be included in a Employee Termination Form?

1. Schedule 1 - Financial Settlement Calculation: Detailed calculation of final payment including transition payment, outstanding vacation days, and other compensations

2. Schedule 2 - Company Property Inventory: Detailed list of company property to be returned

3. Schedule 3 - Benefits Overview: Detailed overview of any benefits continuation or termination

4. Appendix A - Exit Checklist: Checklist of all actions required from both parties for proper employment termination

5. Appendix B - Reference Letter Template: If agreed, the approved format and content of future employment references

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Transportation

Energy

Telecommunications

Media and Entertainment

Real Estate

Agriculture

Non-Profit

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Administration

Corporate Secretariat

Finance

Employee Relations

Relevant Roles

HR Manager

HR Director

Legal Counsel

Employment Lawyer

HR Business Partner

HR Administrator

Compliance Officer

Department Manager

Line Manager

Managing Director

CEO

CFO

Operations Manager

General Manager

Company Secretary

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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