The Summary Dismissal Letter is a critical document used in Dutch employment law when an employer needs to terminate an employment relationship immediately due to serious misconduct or other urgent causes. This document must be issued immediately upon discovery of the urgent cause and requires careful drafting to ensure compliance with Articles 7:677 and 7:678 of the Dutch Civil Code. The letter must clearly state the grounds for dismissal, provide specific details of the incident(s), and outline the immediate consequences. It's important to note that summary dismissal is considered an ultimate remedy under Dutch law, and courts apply strict scrutiny to such cases. The Summary Dismissal Letter should only be used in cases where the employment relationship cannot reasonably be expected to continue even for a short notice period.

1. Header with Date and Addressing: Formal letter heading including current date, employee's full name and address

2. Subject Line: Clear indication that this is a summary dismissal letter (ontslag op staande voet)

3. Notification of Immediate Termination: Direct statement that employment is terminated immediately, citing Article 7:677 of the Dutch Civil Code

4. Description of Urgent Cause: Detailed description of the incident(s) or behavior that constitutes urgent cause, including specific dates and facts

5. Legal Basis: Reference to relevant articles of Dutch Civil Code (particularly Article 7:678) and specific company policies violated

6. Immediate Effects: Clear statement of immediate termination of employment relationship and all associated rights and obligations

7. Return of Company Property: List of company property to be returned and deadline for return

8. Final Settlement: Information about final salary payment and handling of outstanding benefits/vacation days