The End of Work Contract Letter is a critical document used in the Netherlands to formally document the termination of employment relationships. It serves multiple purposes: confirming the termination date, outlining final payments and arrangements, and ensuring compliance with Dutch employment law requirements. This document is essential whether the termination occurs due to contract expiration, mutual agreement, or other circumstances. It must align with the Dutch Civil Code (Burgerlijk Wetboek) and related employment legislation, including the Work and Security Act (Wet werk en zekerheid) and the Balanced Labour Market Act (Wet arbeidsmarkt in balans). The letter typically includes details about final settlements, company property return, continuing obligations, and other relevant termination matters.
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1. Header with Date and Addresses: Complete contact details of both employer and employee, including full names, addresses, and the date of the letter
2. Formal Salutation: Professional greeting addressing the employee by name
3. Confirmation of Employment End: Clear statement of employment termination, including the specific end date and reference to the original employment contract
4. Reason for Termination: Brief explanation of why the employment is ending (e.g., expiration of fixed-term contract, mutual agreement, etc.)
5. Final Working Day: Specification of the last working day and any arrangements for handover of work
6. Financial Settlement: Details of final salary payment, including holiday pay, overtime, and any outstanding bonuses
7. Company Property: List of company items to be returned and deadline for return
8. Closing Statement: Professional conclusion with appreciation for service and future success wishes
9. Signature Block: Space for signatures of authorized company representative and date
1. Transition Payment Details: Include when employee is entitled to a transition payment under Dutch law, detailing the calculation and payment terms
2. Non-Compete/Confidentiality Reminder: Include if the original contract contained these clauses, reminding of ongoing obligations
3. Reference Letter Offer: Include if the company is willing to provide a reference letter
4. Garden Leave Arrangements: Include if employee will be placed on garden leave during notice period
5. Benefits Continuation: Include if there are any benefits that continue post-employment
6. Exit Interview: Include if an exit interview is to be scheduled
7. Unemployment Benefits Information: Include basic information about UWV registration when applicable
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other compensation
2. Company Property Checklist: List of all company property to be returned with current status
3. Handover Document Template: Template for documenting ongoing projects and responsibilities
4. Certificate of Employment: Standard employment certificate confirming duration and nature of employment
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Relevant Roles
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HR Business Partner
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Managing Director
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