Employment Contract Renewal Request Letter Template for the Netherlands

An Employment Contract Renewal Request Letter is your formal way to request an extension of your fixed-term employment contract in the Netherlands. This document initiates professional discussions with your employer about continuing your working relationship beyond your current contract's expiration date.

When do you need this document?

You need this letter when your fixed-term contract is approaching its end date and you wish to continue working for your current employer. Submit your request 1-2 months before your contract expires to allow sufficient time for your employer's decision-making process. This timing is particularly important in the Netherlands, where employers must inform employees about renewal or termination decisions at least one month before contract expiration. You should also use this letter when you've gained new qualifications or achieved significant performance milestones that strengthen your case for renewal.

Key legal considerations

Your renewal request must comply with Dutch employment law requirements, particularly regarding successive fixed-term contracts. Include specific details about your current position, contract start date, and expiration date to create a clear legal record. Highlight your performance achievements, completed projects, and any additional qualifications gained during your employment period. Be aware that your employer's response to your request may have legal implications under Dutch contract law, especially if they've previously indicated renewal intentions or if your role involves ongoing responsibilities that suggest contract continuation.

Legal requirements in Netherlands

Under the Dutch Civil Code and Work and Security Act, your renewal request should reference the chain rule (ketenregeling) regulations that limit successive fixed-term contracts. If this would be your third or subsequent renewal with the same employer, specific legal protections may apply. Your letter should demonstrate legitimate business reasons for contract continuation and show how your role contributes to ongoing company operations. Include references to any collective bargaining agreements or company policies that may affect renewal procedures. Ensure your request is submitted in writing to create proper documentation under Dutch employment law requirements. The Balanced Labour Market Act also provides additional protections for employees seeking contract renewals, particularly regarding equal treatment and non-discrimination in renewal decisions.