The Employment Contract Renewal Request Letter is a crucial document used in Hong Kong's employment landscape when an employee wishes to formally request the renewal of their fixed-term employment contract. This document type is particularly relevant when approaching the end of a current contract term, typically submitted 2-3 months before the contract's expiration. It serves as an official written record of the employee's intention to continue employment and often includes performance highlights, achievements, and any proposed modifications to existing terms. The letter must align with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation, making it a legally significant document in the employment relationship. It's commonly used across various industries and organizational levels, from entry-level positions to executive roles, and can be customized based on the specific circumstances of the employment relationship.
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1. Letter Header: Company letterhead, date, and recipient's contact details including name, title, and company address
2. Subject Line: Clear indication that this is an Employment Contract Renewal Request
3. Salutation: Formal greeting to the appropriate authority
4. Current Employment Details: Reference to current position, employment duration, and contract expiration date
5. Performance Highlights: Brief summary of key achievements and contributions during the current contract period
6. Renewal Request: Formal request for contract renewal, including desired duration
7. Closing: Professional closing statement expressing gratitude and willingness to discuss further
8. Signature Block: Full name, current position, contact information, and signature
1. Proposed Changes: Any requests for modifications to existing terms, such as salary adjustments or additional benefits - include only if seeking changes
2. Professional Development: Overview of completed training or certifications during current contract - include if relevant to renewal case
3. Future Goals: Brief outline of objectives and plans for the next contract period - include if strengthens renewal case
4. Market Analysis: Reference to industry standards or market conditions supporting requested changes - include if requesting significant modifications
5. Team Impact: Description of role in current projects or team leadership - include if demonstrates value to organization
1. Performance Review Summary: Copy of most recent performance evaluation or summary of performance reviews
2. Achievement Record: Detailed list of key accomplishments during current contract period
3. Certificates: Copies of new qualifications or certifications obtained during current employment
4. Project Portfolio: Summary of major projects completed or currently managing
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