An End of Contract Letter to Employer is a crucial document in Hong Kong's employment landscape, used when an employee needs to formally document the conclusion of their employment at the end of a contract period. This document is essential for compliance with Hong Kong's Employment Ordinance (Cap. 57) and related employment regulations. It should be prepared when a fixed-term contract is reaching its natural conclusion, or when both parties have agreed to end the employment relationship. The letter typically includes important details such as the final working day, requests for outstanding payments and benefits, arrangements for company property return, and references to any post-employment obligations. It serves as a formal record of the employment conclusion and helps ensure all necessary administrative and legal requirements are properly addressed.
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1. Date and Address Block: Current date and full company address, including recipient's name and title
2. Subject Line: Clear indication that this is an End of Contract notification
3. Contract Details Reference: Reference to employment contract details including start date and position
4. Formal Notice: Clear statement confirming the contract end and last working day
5. Final Payment Request: Request for processing of final salary, unused annual leave, and any other entitled payments
6. Return of Company Property: Confirmation of intention to return company properties and documents
7. MPF Settlement: Reference to Mandatory Provident Fund account settlement
8. Contact Information: Provision of forward contact details for future correspondence
9. Closing and Signature: Professional closing, signature, and full name
1. Reason for Departure: Include when it's beneficial to explain the reason for contract end, especially for positive departures
2. Handover Arrangements: Include when there are specific responsibilities or projects that need to be transferred
3. Reference Request: Include when requesting a letter of reference or employment certificate
4. Non-Compete Reminder: Include when the original contract contains non-compete or confidentiality clauses
5. Appreciation Note: Include to maintain good relationships, especially after long service periods
6. Exit Interview Request: Include if company policy requires or employee wishes to have an exit interview
1. Personal Belongings Checklist: List of personal items to be collected
2. Company Property Checklist: Inventory of company items to be returned
3. Outstanding Expense Claims: List of any pending expense reimbursements
4. Project Status Report: Summary of ongoing projects and their current status
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