An End Of Contract Letter To Employer is a crucial document in Irish employment relationships, serving as the formal written notification of an employee's decision to terminate their employment. This document is required when an employee wishes to end their employment relationship professionally and in compliance with Irish employment law. It should be used when an employee has decided to leave their position, whether for a new opportunity, retirement, or other reasons. The letter must align with the notice period requirements specified in both the employment contract and the Minimum Notice and Terms of Employment Act 1973. It typically includes the effective end date, confirmation of notice period, arrangements for handover, and may address outstanding matters such as unused leave or company property return. The document provides legal protection for both parties by creating a clear record of the termination notice and its terms.
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1. Personal Details and Date: Employee's full name, address, contact information, and current date
2. Employer Details: Company name, address, and appropriate contact person (usually line manager or HR representative)
3. Subject Line: Clear indication that this is an end of contract letter
4. Contract End Declaration: Formal statement confirming the intention to end the contract, including the effective end date
5. Notice Period Confirmation: Specification of the notice period being given and how this complies with contractual requirements
6. Handover Arrangements: Brief outline of how current responsibilities will be handed over
7. Closing Statement: Professional conclusion with gratitude for the employment opportunity
8. Signature Block: Formal signature section with full name and current position
1. Reason for Leaving: Optional explanation of departure reasons - included when maintaining positive relationships or when required by contract
2. Future Contact Details: New contact information if willing to be contacted after leaving - included when maintaining professional connections
3. Reference Request: Request for a professional reference - included when seeking future employment references
4. Outstanding Matters: Discussion of any pending projects, unused leave, or benefits - included when there are unresolved matters
5. Non-Compete Acknowledgment: Confirmation of understanding any post-employment restrictions - included when contract contains such clauses
1. Current Projects Status Report: Detailed list of ongoing projects and their current status
2. Outstanding Leave Calculation: Documentation of any unused annual leave or time in lieu
3. Company Property Register: List of company assets to be returned before departure
4. Handover Document: Detailed documentation of responsibilities and key information for successor
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