The Employee Termination Form is a crucial document used in Malta to formally document and process the end of an employment relationship. This document is essential for compliance with Malta's Employment and Industrial Relations Act (EIRA) and related employment legislation. It serves multiple purposes: officially notifying the employee of their termination, documenting the reasons for termination, outlining final payments and benefits, and ensuring all legal requirements are met. The form includes specific provisions required under Maltese law regarding notice periods, final settlements, and post-employment obligations. It's designed to protect both employer and employee interests while maintaining clear documentation of the termination process for legal and administrative purposes.
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1. Company Header and Date: Official company letterhead with full legal name, registration number, and registered address
2. Employee Information: Full name, ID number, position, department, and employment start date of the employee
3. Termination Notice: Clear statement of employment termination with effective date
4. Reason for Termination: Statement of the legal grounds for termination in accordance with Maltese law
5. Notice Period: Details of notice period, including whether it will be worked or paid in lieu
6. Final Payment Details: Breakdown of final payment including salary, notice pay, and outstanding leave
7. Company Property: List of company property to be returned and deadline for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Signatures: Space for employer and employee signatures and date
1. Redundancy Payment: Include when termination is due to redundancy, detailing statutory redundancy payment calculations
2. Performance Issues: Include when termination is performance-related, summarizing previous warnings and improvement attempts
3. Garden Leave: Include when employee is to be placed on garden leave during notice period
4. Post-Employment Restrictions: Include if there are specific non-compete or non-solicitation clauses to be enforced
5. Outplacement Support: Include if company is offering career transition services
6. Settlement Agreement Reference: Include if termination is part of a mutual settlement agreement
1. Schedule A - Final Payment Calculation: Detailed breakdown of all payment components including basic salary, notice pay, leave balance, and any other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Employee Benefits Termination: Details of benefit scheme terminations and continuation options
4. Appendix 1 - Exit Procedures: Checklist of actions required for proper offboarding
5. Appendix 2 - Reference Letter: Standard format reference letter if applicable
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