The Vacation Confirmation Letter is a standard human resources document used in Irish workplaces to formally document approved employee leave periods. This document is essential for ensuring compliance with Irish employment law, particularly the Organisation of Working Time Act 1997, which requires proper documentation of annual leave. The letter should be issued after a vacation request has been approved and before the leave period begins, serving as official confirmation of the agreed dates and arrangements. It typically includes critical information such as the approved vacation dates, return-to-work date, leave entitlement status, and any necessary handover arrangements. This documentation helps prevent misunderstandings, ensures proper record-keeping for both employer and employee, and supports compliance with Irish employment regulations regarding annual leave entitlements and record-keeping requirements.

1. Employee Information: Employee's full name, employee ID, position, and department

2. Leave Period Details: Specific dates of approved vacation, including first and last day of leave

3. Return to Work Date: Clear statement of when the employee is expected to return to work

4. Leave Entitlement Status: Current annual leave balance and how many days this vacation will use

5. Handover Arrangements: Brief outline of how the employee's duties will be covered during their absence

6. Emergency Contact: Employee's contact information during the vacation period (if required)