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1. Letterhead and Date: Organization's official letterhead and current date
2. Recipient Details: Full name and address of the individual whose relationship is being confirmed
3. Salutation: Professional greeting to the recipient
4. Relationship Confirmation: Clear statement confirming the nature of the relationship (e.g., employment, contracting, advisory)
5. Relationship Terms: Key details including start date, role/position, and basic terms of engagement
6. Contact Information: Details of who to contact for verification or questions
7. Closing: Professional closing, signature block with authorized signatory details
1. Multiple Role Description: Used when the individual holds multiple positions or roles within the organization
2. Project Specifics: Include when the relationship is project-based or limited to specific initiatives
3. Compensation Reference: Brief reference to compensation terms if relevant to the purpose of the letter
4. Confidentiality Statement: Include when the letter contains sensitive information
5. Time Period Specification: Used when confirming a relationship for a specific historical period
6. Performance Commentary: Brief statement about performance if requested and appropriate
7. Future Engagement Terms: Include when confirming ongoing or future relationship terms
1. Schedule A - Detailed Role Description: Comprehensive description of role(s) and responsibilities
2. Schedule B - Project List: List of specific projects or initiatives involved in the relationship
3. Schedule C - Historical Relationship Summary: Detailed timeline of relationship history if relevant
4. Appendix 1 - Supporting Documents: References to relevant contracts, agreements, or other supporting documentation
5. Appendix 2 - Verification Documents: Copies or references to identity verification or qualification documents if required
Duration of Relationship
Role Description
Reporting Structure
Location of Work
Working Hours
Compensation Reference
Benefits Reference
Data Protection
Confidentiality
Verification Purpose
Authority Statement
Contact Information
Document Status
Regulatory Compliance
Professional Standards
Identity Verification
Employment Status
Third Party Rights
Financial Services
Technology
Healthcare
Education
Manufacturing
Professional Services
Retail
Construction
Non-Profit
Public Sector
Telecommunications
Media and Entertainment
Consulting
Real Estate
Energy
Human Resources
Legal
Compliance
Operations
Administration
Executive Office
Finance
Recruitment
Employee Relations
Corporate Services
HR Manager
HR Director
Legal Counsel
Compliance Officer
Department Manager
Operations Director
HR Administrator
Executive Assistant
Office Manager
Managing Director
CEO
CFO
HR Business Partner
Recruitment Manager
Employee Relations Manager
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