The Completed Probation Period Letter is a crucial employment document used in Irish workplaces to formally document the successful completion of an employee's probationary period. This document is typically issued at the end of a pre-defined probation period (usually 3-6 months, but may vary) when the employer has determined that the employee has met all requirements and performance expectations. The letter serves multiple purposes: it confirms the employee's transition to permanent status, documents any changes in terms and conditions, and provides a clear record for both parties. Under Irish employment law, particularly the Terms of Employment (Information) Acts, employers must provide written documentation of any changes to employment terms, making this letter a vital compliance tool. It also serves as important evidence of the employee's status change regarding their rights under the Unfair Dismissals Acts.
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1. Letter Header: Company letterhead, date, employee name and address
2. Subject Line: Clear indication that this is regarding probation period completion
3. Confirmation Statement: Clear statement confirming successful completion of probation period with relevant dates
4. Performance Acknowledgment: Brief positive acknowledgment of employee's performance during probation
5. Terms Confirmation: Confirmation of permanent employment status and any standard changes that come with probation completion
6. Next Steps: Any immediate actions required or upcoming reviews
7. Closing: Professional closing with signature block of authorized person
1. Modified Terms: Include when there are specific changes to employment terms post-probation (e.g., enhanced benefits, revised responsibilities)
2. Performance Feedback Summary: Include when there is a need to document specific feedback or achievements during probation
3. Development Areas: Include when there are specific areas identified for future development, despite successful probation
4. Salary/Benefits Changes: Include when probation completion triggers specific changes to compensation or benefits
5. Reporting Structure: Include when there are changes to reporting lines post-probation
1. Updated Terms and Conditions: Attach if there are significant changes to employment terms that need detailed documentation
2. Performance Review Summary: Attach if there is a formal performance review document that supports the probation completion
3. Benefits Schedule: Attach if there are new or modified benefits that come into effect after probation
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