The Confirmation Statement Letter is a crucial document in Irish corporate practice, typically used when formal written confirmation of specific facts or circumstances is required by third parties, regulators, or for internal corporate purposes. This document type is particularly relevant in the context of Irish company law and corporate governance, where it serves as a formal mechanism for providing assurance on various matters ranging from corporate status to specific business arrangements. The letter must comply with Irish legal requirements, particularly the Companies Act 2014 and related regulations, and may need to be accompanied by supporting documentation or statutory declarations. Confirmation Statement Letters are commonly used in business transactions, regulatory filings, audit processes, and corporate compliance matters, where they provide a formal record of confirmed facts or circumstances that can be relied upon by the recipient.
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1. Letter Header: Company letterhead, date, and recipient's address details
2. Reference Line: Clear reference to the subject matter of the confirmation
3. Introductory Statement: Opening paragraph identifying the writer's authority and purpose of the confirmation
4. Subject Matter Details: Specific facts, circumstances, or matters being confirmed
5. Basis of Confirmation: Description of the basis upon which the confirmation is being made (e.g., review of records, personal knowledge)
6. Declaration Statement: Formal statement confirming the truth and accuracy of the contents
7. Closing and Signature: Formal closing, signature block with position/authority of signatory
1. Related Party Confirmation: Additional confirmation regarding related party matters when the statement involves group companies or connected parties
2. Financial Statement Reference: Reference to specific financial statements or records when the confirmation relates to financial matters
3. Board Resolution Reference: Reference to relevant board resolutions when the confirmation is based on corporate approvals
4. Regulatory Compliance Statement: Additional statements regarding regulatory compliance when required by specific regulations or authorities
5. Limitation of Liability: Disclaimer or limitation statements when necessary to limit the scope or reliance on the confirmation
1. Supporting Documentation: Copies of relevant documents referenced in the confirmation statement
2. List of Referenced Items: Detailed list of specific items, transactions, or matters being confirmed when too lengthy for main letter
3. Corporate Authority Evidence: Copies of relevant board resolutions or authorizations if required
4. Verification Documents: Any additional documents verifying the facts or circumstances being confirmed
Relevant legal definitions
Company
Board of Directors
Confirmation Period
Relevant Matter
Applicable Laws
Group
Subsidiary
Parent Company
Related Party
Material Change
Regulatory Authority
Relevant Documentation
Statement Date
Governing Law
Companies Act
Financial Year
Business Day
Authorized Signatory
Corporate Seal
Specified Purpose
Board of Directors
Confirmation Period
Relevant Matter
Applicable Laws
Group
Subsidiary
Parent Company
Related Party
Material Change
Regulatory Authority
Relevant Documentation
Statement Date
Governing Law
Companies Act
Financial Year
Business Day
Authorized Signatory
Corporate Seal
Specified Purpose
Clauses
Authority and Capacity
Subject Matter Confirmation
Basis of Confirmation
Accuracy of Information
Compliance Statement
Reliance
Limitation of Liability
Governing Law
Third Party Rights
Further Assurance
Regulatory Compliance
Corporate Authorization
Document Verification
Statement Period
Financial Status
Material Changes
Related Party Matters
Confidentiality
Subject Matter Confirmation
Basis of Confirmation
Accuracy of Information
Compliance Statement
Reliance
Limitation of Liability
Governing Law
Third Party Rights
Further Assurance
Regulatory Compliance
Corporate Authorization
Document Verification
Statement Period
Financial Status
Material Changes
Related Party Matters
Confidentiality
Relevant Industries
Financial Services
Banking
Insurance
Technology
Manufacturing
Professional Services
Real Estate
Healthcare
Retail
Construction
Energy
Telecommunications
Transportation and Logistics
Education
Relevant Teams
Legal
Compliance
Corporate Governance
Finance
Risk Management
Corporate Affairs
Company Secretariat
Internal Audit
Regulatory Affairs
Executive Management
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Company Secretary
Legal Counsel
Compliance Officer
Corporate Governance Manager
Risk Manager
Finance Director
Managing Director
Board Director
Audit Manager
Corporate Affairs Manager
Regulatory Compliance Officer
General Counsel
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