Invoicing Agreement Template for Ireland

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Key Requirements PROMPT example:

Invoicing Agreement

I need an Invoicing Agreement for my software company that operates across Europe, with provisions for electronic invoicing and multiple currency handling, to be implemented from January 2025. The agreement should include specific requirements for B2B transactions and VAT handling across EU member states.

Document background
This Invoicing Agreement is designed for situations where parties need to establish clear and legally compliant billing arrangements under Irish law. The document is particularly useful for ongoing business relationships requiring regular invoicing and should be used when parties want to formalize their billing processes, payment terms, and related obligations. The agreement incorporates requirements from Irish and EU legislation, including VAT regulations, electronic invoicing standards, and late payment rules. It addresses key aspects such as invoice content requirements, payment deadlines, dispute resolution procedures, and record-keeping obligations. This template is suitable for both domestic Irish transactions and cross-border arrangements where Irish law governs the relationship.
Suggested Sections

1. Parties: Identification of the contracting parties including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement and brief description of the business relationship between the parties

3. Definitions: Definitions of key terms used throughout the agreement including 'Invoice', 'Payment Terms', 'Due Date', etc.

4. Invoicing Requirements: Detailed requirements for invoice content, format, and submission process

5. Payment Terms: Specification of payment deadlines, accepted payment methods, and currency

6. Late Payment: Consequences of late payment including interest charges and collection procedures

7. Taxes: Handling of VAT and other applicable taxes, including requirements for tax documentation

8. Record Keeping: Requirements for maintaining invoice records and supporting documentation

9. Dispute Resolution: Process for handling disputed invoices and resolution procedures

10. Term and Termination: Duration of the agreement and conditions for termination

11. Governing Law and Jurisdiction: Specification of Irish law as governing law and jurisdiction for disputes

Optional Sections

1. Electronic Invoicing: Specific provisions for electronic invoicing systems and processes, include when parties agree to use e-invoicing

2. Multiple Currency Handling: Provisions for handling multiple currencies and exchange rates, include when international transactions are involved

3. Volume Discounts: Structure and application of volume-based discounts, include when bulk billing arrangements exist

4. Credit Terms: Specific credit arrangements and limits, include when credit facilities are offered

5. Third-Party Billing: Provisions for billing to or through third parties, include when third-party billing arrangements exist

6. Service Level Agreements: Specific performance metrics for invoicing processes, include when automated or high-volume billing is involved

7. Audit Rights: Rights and procedures for auditing invoice records, include for high-value or regulated contracts

Suggested Schedules

1. Schedule 1 - Invoice Template: Standard template showing required format and content for invoices

2. Schedule 2 - Pricing Schedule: Detailed pricing information, rates, and calculation methods

3. Schedule 3 - Contact Details: List of authorized contacts for invoicing and payment matters

4. Schedule 4 - Technical Requirements: Technical specifications for electronic invoicing if applicable

5. Appendix A - VAT Requirements: Detailed VAT compliance requirements and procedures

6. Appendix B - Dispute Resolution Procedures: Detailed procedures for handling invoice disputes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Professional Services

Manufacturing

Retail

Technology

Construction

Healthcare

Financial Services

Logistics and Transportation

Consulting

Wholesale Distribution

Software and IT

Energy and Utilities

Telecommunications

Relevant Teams

Finance

Accounts Payable

Accounts Receivable

Legal

Procurement

Commercial

Operations

Treasury

Credit Control

Contract Management

Relevant Roles

Finance Manager

Accounts Payable Manager

Accounts Receivable Manager

Financial Controller

Chief Financial Officer

Billing Coordinator

Credit Controller

Commercial Manager

Procurement Manager

Contract Manager

Legal Counsel

Business Development Manager

Operations Manager

Financial Analyst

Treasury Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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