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Invoicing Agreement
I need an Invoicing Agreement for my software company that operates across Europe, with provisions for electronic invoicing and multiple currency handling, to be implemented from January 2025. The agreement should include specific requirements for B2B transactions and VAT handling across EU member states.
1. Parties: Identification of the contracting parties including full legal names, registration numbers, and registered addresses
2. Background: Context of the agreement and brief description of the business relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement including 'Invoice', 'Payment Terms', 'Due Date', etc.
4. Invoicing Requirements: Detailed requirements for invoice content, format, and submission process
5. Payment Terms: Specification of payment deadlines, accepted payment methods, and currency
6. Late Payment: Consequences of late payment including interest charges and collection procedures
7. Taxes: Handling of VAT and other applicable taxes, including requirements for tax documentation
8. Record Keeping: Requirements for maintaining invoice records and supporting documentation
9. Dispute Resolution: Process for handling disputed invoices and resolution procedures
10. Term and Termination: Duration of the agreement and conditions for termination
11. Governing Law and Jurisdiction: Specification of Irish law as governing law and jurisdiction for disputes
1. Electronic Invoicing: Specific provisions for electronic invoicing systems and processes, include when parties agree to use e-invoicing
2. Multiple Currency Handling: Provisions for handling multiple currencies and exchange rates, include when international transactions are involved
3. Volume Discounts: Structure and application of volume-based discounts, include when bulk billing arrangements exist
4. Credit Terms: Specific credit arrangements and limits, include when credit facilities are offered
5. Third-Party Billing: Provisions for billing to or through third parties, include when third-party billing arrangements exist
6. Service Level Agreements: Specific performance metrics for invoicing processes, include when automated or high-volume billing is involved
7. Audit Rights: Rights and procedures for auditing invoice records, include for high-value or regulated contracts
1. Schedule 1 - Invoice Template: Standard template showing required format and content for invoices
2. Schedule 2 - Pricing Schedule: Detailed pricing information, rates, and calculation methods
3. Schedule 3 - Contact Details: List of authorized contacts for invoicing and payment matters
4. Schedule 4 - Technical Requirements: Technical specifications for electronic invoicing if applicable
5. Appendix A - VAT Requirements: Detailed VAT compliance requirements and procedures
6. Appendix B - Dispute Resolution Procedures: Detailed procedures for handling invoice disputes
Authors
Business Day
Confidential Information
Credit Period
Due Date
Electronic Invoice
Force Majeure Event
Invoice
Invoice Dispute
Invoice Requirements
Late Payment
Late Payment Interest
Payment Method
Payment Terms
Products
Purchase Order
Services
Supplier Portal
Tax
Term
VAT
Working Hours
Bank Account
Billing Address
Billing Cycle
Billing Period
Credit Limit
Delivery Note
Payment Date
Statement of Account
Invoicing Requirements
Late Payment
VAT and Taxation
Record Keeping
Electronic Invoicing
Dispute Resolution
Confidentiality
Data Protection
Force Majeure
Termination
Assignment
Notices
Entire Agreement
Severability
Variation
Waiver
Third Party Rights
Governing Law
Jurisdiction
Compliance with Laws
Audit Rights
Currency and Exchange Rates
Interest
Set-Off
Credit Terms
Reporting Requirements
Service Levels
Warranties
Indemnification
Professional Services
Manufacturing
Retail
Technology
Construction
Healthcare
Financial Services
Logistics and Transportation
Consulting
Wholesale Distribution
Software and IT
Energy and Utilities
Telecommunications
Finance
Accounts Payable
Accounts Receivable
Legal
Procurement
Commercial
Operations
Treasury
Credit Control
Contract Management
Finance Manager
Accounts Payable Manager
Accounts Receivable Manager
Financial Controller
Chief Financial Officer
Billing Coordinator
Credit Controller
Commercial Manager
Procurement Manager
Contract Manager
Legal Counsel
Business Development Manager
Operations Manager
Financial Analyst
Treasury Manager
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