Invoicing Agreement for the United Kingdom

Invoicing Agreement Template for England and Wales

An Invoicing Agreement is a legally binding document governed by English and Welsh law that establishes the terms and conditions for invoicing processes between two or more parties. It sets out the requirements for invoice content, submission procedures, payment terms, and dispute resolution mechanisms. The agreement ensures compliance with UK tax regulations, data protection laws, and commercial payment legislation while providing clarity and certainty in business transactions.

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What is a Invoicing Agreement?

This Invoicing Agreement is designed for use when parties need to establish clear and formal procedures for invoicing and payment processing. The agreement, governed by English and Welsh law, outlines comprehensive terms for invoice submission, processing, and payment, ensuring compliance with relevant UK legislation. It is particularly useful for ongoing business relationships where regular invoicing occurs and parties need certainty regarding payment terms, late payment consequences, and dispute resolution procedures.

What sections should be included in a Invoicing Agreement?

1. Parties: Identifies the contracting parties and their details

2. Background: Sets out the context and purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement

4. Invoice Requirements: Specifies required content and format of invoices

5. Payment Terms: Details payment deadlines, methods, and currencies

6. Late Payment Provisions: Specifies consequences of late payment including interest

7. Term and Termination: Duration of agreement and termination provisions

What sections are optional to include in a Invoicing Agreement?

1. Electronic Invoicing: Additional provisions for electronic invoice submission and processing when parties agree to use electronic invoicing

2. Currency Conversion: Rules for handling multiple currencies and exchange rate determinations in cross-border transactions

3. Tax Provisions: Specific tax handling requirements and procedures for complex tax arrangements

4. Dispute Resolution: Detailed procedures for handling invoice disputes and resolution mechanisms

What schedules should be included in a Invoicing Agreement?

1. Schedule 1 - Invoice Template: Standard format and template for invoices to be used

2. Schedule 2 - Payment Schedule: Detailed payment terms, dates and milestones if applicable

3. Schedule 3 - Service Level Agreement: Standards and timeframes for invoice processing and handling

4. Schedule 4 - Contact Details: List of key contacts and responsible persons for invoicing matters

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Payment Agreement

Sector

Banking

Cost

Free to use
Industries

Contracts (Rights of Third Parties) Act 1999: Core legislation governing how third parties may enforce terms of a contract, relevant for invoice assignments or factoring arrangements

Late Payment of Commercial Debts (Interest) Act 1998: Regulates the rights of businesses to claim interest on late payments and compensation for debt recovery costs

Payment Services Regulations 2017: Governs payment services and payment service providers in the UK, including rules about payment transactions and processing

Electronic Money Regulations 2011: Regulations concerning electronic money institutions and the issuance of electronic money for payments

Value Added Tax Act 1994: Primary legislation governing VAT in the UK, including requirements for VAT invoices and record keeping

UK General Data Protection Regulation: Post-Brexit data protection legislation governing how personal data must be handled and processed

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR to regulate personal data processing

Electronic Communications Act 2000: Legislation providing for the legal recognition of electronic signatures and electronic communications

Electronic Commerce (EC Directive) Regulations 2002: Regulations governing electronic commerce and electronic contracts, including requirements for electronic invoicing

Companies Act 2006: Primary legislation governing company operations, including requirements for business information on invoices

Business Names Act 1985: Legislation governing the use of business names and required information in business documents including invoices

Money Laundering Regulations 2017: Regulations requiring businesses to implement controls to prevent money laundering, including payment verification procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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