Invoicing Agreement Template for Indonesia

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Key Requirements PROMPT example:

Invoicing Agreement

"I need an Invoicing Agreement for my tech company based in Jakarta, which will be providing IT services to multiple Indonesian clients starting January 2025, with specific provisions for electronic invoicing and monthly payment terms in Indonesian Rupiah."

Document background
This Invoicing Agreement is designed for use in Indonesian business relationships where parties need to establish clear, legally-binding procedures for invoicing processes. It is particularly relevant in situations requiring structured billing arrangements, compliance with Indonesian tax regulations, and clear payment terms. The agreement addresses both traditional and electronic invoicing methods, incorporating requirements under Indonesian law for VAT documentation, tax invoices (Faktur Pajak), and electronic transactions under the ITE Law. This document is essential for businesses operating in Indonesia that need to formalize their invoicing relationships while ensuring compliance with local regulations, including specific requirements for different types of transactions and tax obligations.
Suggested Sections

1. Parties: Identification and details of the parties entering into the agreement

2. Background: Context of the agreement and business relationship between the parties

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Details of the invoicing services and obligations covered by the agreement

5. Invoice Requirements: Specific requirements for invoice format, content, and compliance with Indonesian tax regulations

6. Submission and Timing: Procedures and deadlines for invoice submission

7. Payment Terms: Payment deadlines, methods, and currency specifications

8. Tax Compliance: Obligations regarding VAT and other applicable taxes under Indonesian law

9. Record Keeping: Requirements for maintaining invoice records and supporting documentation

10. Confidentiality: Protection of confidential information exchanged during the invoicing process

11. Term and Termination: Duration of the agreement and conditions for termination

12. Governing Law and Jurisdiction: Specification of Indonesian law as governing law and jurisdiction for disputes

13. Notices: Process and requirements for formal communications between parties

Optional Sections

1. Electronic Invoicing: Specific provisions for e-invoicing when parties agree to use electronic systems

2. Currency Exchange: Required when invoicing involves multiple currencies

3. Service Level Agreement: Include when specific performance metrics and standards need to be maintained

4. Audit Rights: Include when regular audits of invoicing processes are required

5. Force Majeure: Include when parties want specific provisions for handling unforeseen circumstances

6. Dispute Resolution: Detailed dispute resolution procedures when parties prefer alternative dispute resolution methods

7. Insurance: Include when specific insurance coverage is required for the invoicing relationship

8. Data Protection: Include when processing personal data or when complying with specific data protection requirements

Suggested Schedules

1. Schedule 1 - Invoice Template: Standard format and template for invoices

2. Schedule 2 - Pricing and Fees: Detailed breakdown of service fees and charging structure

3. Schedule 3 - Contact Details: List of key contacts and their roles for both parties

4. Schedule 4 - Service Levels: Detailed performance metrics and service level requirements

5. Schedule 5 - Technical Requirements: Technical specifications for e-invoicing systems if applicable

6. Appendix A - Required Supporting Documents: List of mandatory supporting documents for invoice submission

7. Appendix B - Compliance Checklist: Checklist for ensuring compliance with Indonesian tax regulations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Technology

Retail

Professional Services

Financial Services

Logistics and Supply Chain

Construction

Energy

Healthcare

Telecommunications

E-commerce

Mining and Resources

Agriculture

Education Services

Relevant Teams

Finance

Accounting

Legal

Tax

Treasury

Procurement

Operations

Commercial

Compliance

Administration

Credit Control

Accounts Payable

Accounts Receivable

Relevant Roles

Finance Manager

Accounts Payable Manager

Accounts Receivable Manager

Tax Manager

Financial Controller

Chief Financial Officer

Billing Coordinator

Treasury Manager

Commercial Manager

Procurement Manager

Contract Administrator

Legal Counsel

Compliance Officer

Operations Manager

Business Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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