An Invoicing Agreement is essential for businesses establishing formal billing relationships under German law. This document is particularly relevant when parties need to define clear procedures for regular invoicing processes, ensuring compliance with German tax regulations (particularly Umsatzsteuergesetz and related ordinances), commercial law requirements, and data protection standards. The agreement becomes especially important when implementing electronic invoicing systems, handling high transaction volumes, or managing complex billing arrangements. It typically includes detailed specifications for invoice content, submission procedures, processing timelines, and record-keeping requirements, while addressing both traditional and electronic invoicing methods. This type of agreement is commonly used between business partners, service providers, or in outsourcing arrangements where regular billing occurs.
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1. Parties: Identification of the contracting parties with full legal names, addresses, and registration details
2. Background: Context of the agreement and business relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement, including technical and operational terms
4. Scope of Services: Description of the invoicing services and obligations of each party
5. Invoice Requirements: Mandatory content and format requirements for invoices under German law
6. Invoicing Process: Detailed procedures for invoice submission, processing, and approval
7. Payment Terms: Payment deadlines, methods, and conditions
8. Record Keeping: Requirements for maintaining invoice records in compliance with German law
9. Data Protection: GDPR compliance measures for handling invoice-related personal data
10. Confidentiality: Protection of confidential information exchanged during the invoicing process
11. Term and Termination: Duration of the agreement and termination provisions
12. Governing Law and Jurisdiction: Specification of German law application and jurisdiction
13. General Provisions: Standard contractual clauses including severability, entire agreement, and amendments
1. Electronic Invoicing: Specific provisions for electronic invoicing processes, required if parties agree to use electronic invoicing
2. VAT Requirements: Detailed VAT handling procedures, needed for cross-border transactions or specific VAT arrangements
3. Service Levels: Performance metrics and standards, relevant for high-volume or time-sensitive invoicing relationships
4. Audit Rights: Provisions allowing audit of invoicing processes, important for larger commercial relationships
5. Currency and Exchange Rates: Required for international invoicing arrangements
6. Dispute Resolution: Detailed dispute resolution procedures, recommended for complex or high-value relationships
1. Invoice Template: Standard format and layout for invoices compliant with German law requirements
2. Technical Requirements: Technical specifications for electronic invoicing systems and data formats
3. Service Level Metrics: Detailed performance indicators and measurement methods
4. Contact Details: List of key contacts and escalation procedures for both parties
5. Pricing Schedule: If applicable, details of any fees charged for invoicing services
6. Data Processing Agreement: GDPR-compliant data processing terms if personal data is processed
Relevant legal definitions
Agreement
Applicable Law
Business Day
Confidential Information
Credit Note
Data Protection Laws
DSGVO/GDPR
Due Date
Electronic Invoice
Force Majeure
GoBD
Invoice
Invoice Data
Invoice Date
Invoice Dispute
Invoice Number
Invoice Recipients
Invoicing Period
Invoicing Platform
Invoicing Services
Late Payment
Payment Date
Payment Terms
Purchase Order
Relevant Authority
Service Provider
Services
Tax
Term
UStG
UStIDNr. (VAT ID Number)
Valid Invoice
VAT
Working Day
Applicable Law
Business Day
Confidential Information
Credit Note
Data Protection Laws
DSGVO/GDPR
Due Date
Electronic Invoice
Force Majeure
GoBD
Invoice
Invoice Data
Invoice Date
Invoice Dispute
Invoice Number
Invoice Recipients
Invoicing Period
Invoicing Platform
Invoicing Services
Late Payment
Payment Date
Payment Terms
Purchase Order
Relevant Authority
Service Provider
Services
Tax
Term
UStG
UStIDNr. (VAT ID Number)
Valid Invoice
VAT
Working Day
Clauses
Parties
Definitions
Services
Payment Terms
Invoice Requirements
Electronic Invoicing
Documentation
Record Keeping
Data Protection
Confidentiality
Audit Rights
Service Levels
Compliance
VAT
Warranties
Liability
Force Majeure
Term and Termination
Assignment
Notices
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendments
Third Party Rights
Definitions
Services
Payment Terms
Invoice Requirements
Electronic Invoicing
Documentation
Record Keeping
Data Protection
Confidentiality
Audit Rights
Service Levels
Compliance
VAT
Warranties
Liability
Force Majeure
Term and Termination
Assignment
Notices
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendments
Third Party Rights
Relevant Industries
Financial Services
Professional Services
Manufacturing
Retail
Technology
Healthcare
Energy
Telecommunications
Logistics
Construction
Consulting
E-commerce
Relevant Teams
Finance
Accounts Payable
Accounts Receivable
Legal
Compliance
Procurement
Treasury
Tax
Operations
Commercial
Credit Control
Vendor Management
Contract Management
Relevant Roles
Finance Manager
Accounts Payable Manager
Accounts Receivable Manager
Financial Controller
Chief Financial Officer
Billing Coordinator
Procurement Manager
Legal Counsel
Compliance Officer
Tax Manager
Treasury Manager
Business Process Manager
Commercial Director
Operations Manager
Credit Controller
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