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Invoicing Agreement

Invoicing Agreement Template for Saudi Arabia

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Key Requirements PROMPT example:

Invoicing Agreement

"I need an Invoicing Agreement under Saudi law for my technology company that will provide e-invoicing services to a large retail chain, starting March 2025, with specific provisions for ZATCA compliance and service level commitments."

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Document background
This Invoicing Agreement template is designed for use in Saudi Arabia where electronic invoicing has become mandatory under ZATCA regulations. The document is essential for businesses operating in Saudi Arabia that need to establish clear invoicing procedures while ensuring compliance with local laws and regulations. The agreement covers all aspects of the invoicing relationship, including e-invoicing requirements, VAT compliance, payment terms, and dispute resolution mechanisms. It is particularly relevant in light of Saudi Arabia's digital transformation initiatives and the implementation of mandatory e-invoicing in two phases during 2021-2022. The document addresses both the technical and legal requirements for valid invoicing under Saudi law, making it suitable for both domestic and international businesses operating in the Kingdom.
Suggested Sections

1. Parties: Identification of the contracting parties including full legal names, commercial registration numbers, and authorized representatives

2. Background: Context of the agreement and business relationship between the parties

3. Definitions: Key terms used throughout the agreement, including technical terms related to e-invoicing

4. Scope of Services: Details of the invoicing services, including e-invoicing requirements and compliance with ZATCA regulations

5. Invoice Requirements: Mandatory content and format of invoices as per Saudi law, including VAT requirements

6. Timing and Process: Timeline for invoice submission, approval process, and payment terms

7. Payment Terms: Payment obligations, currency, method of payment, and late payment consequences

8. Compliance Requirements: Obligations to comply with Saudi tax laws, e-invoicing regulations, and other relevant legislation

9. Confidentiality: Protection of confidential information exchanged during the invoicing process

10. Term and Termination: Duration of the agreement and circumstances for termination

11. Governing Law and Jurisdiction: Confirmation of Saudi law as governing law and jurisdiction of Saudi courts

Optional Sections

1. Service Levels: Specific performance metrics and standards for invoicing services, used when service level commitments are required

2. Audit Rights: Rights to audit invoicing records and processes, important for large-scale or regulated businesses

3. Data Protection: Specific provisions for handling personal data, required when personal data processing is involved

4. Force Majeure: Provisions for unforeseen circumstances affecting performance, optional but recommended for long-term agreements

5. Insurance: Insurance requirements, relevant for high-value or high-risk invoicing relationships

6. Dispute Resolution: Detailed dispute resolution procedures, recommended for international parties or complex relationships

Suggested Schedules

1. Technical Requirements: Detailed technical specifications for e-invoicing system integration and ZATCA compliance

2. Pricing Schedule: Fee structure, rates, and any variable pricing elements

3. Service Level Agreement: Detailed service levels, KPIs, and performance metrics

4. Invoice Template: Approved invoice format meeting Saudi legal requirements

5. Contact Details: List of key contacts and escalation matrix for both parties

6. Data Processing Requirements: Specific requirements for data handling and processing procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreed Currency
Applicable Law
Business Day
Confidential Information
Credit Note
Debit Note
Due Date
E-Invoice
E-Invoicing Platform
E-Invoicing Solution
Effective Date
Electronic Signature
Force Majeure Event
Invoice
Invoice Data
Invoice Date
Invoice Number
Payment Terms
Purchase Order
QR Code
Services
Service Levels
Simplified Tax Invoice
Standard Tax Invoice
System
Tax
Tax Invoice
Tax Period
Technical Standards
Term
UUID
VAT
ZATCA
ZATCA Guidelines
ZATCA Platform
Zakat
Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Construction

Energy

Telecommunications

Logistics

E-commerce

Relevant Teams

Finance

Accounts Payable

Accounts Receivable

Tax

Compliance

Treasury

Procurement

Revenue

Legal

IT

Operations

Relevant Roles

Finance Director

Chief Financial Officer

Accounts Payable Manager

Accounts Receivable Manager

Tax Manager

Compliance Officer

Financial Controller

Treasury Manager

Procurement Manager

Billing Coordinator

E-invoicing Specialist

VAT Specialist

Finance Operations Manager

Revenue Manager

Industries
Value Added Tax Law: Royal Decree No. (M/113) implementing VAT at 15% and setting requirements for tax invoices, including mandatory content and format
E-Invoicing Regulations (ZATCA): Regulations requiring electronic invoicing implementation in Saudi Arabia, including technical specifications and compliance requirements
Commercial Courts Law: Royal Decree No. M/93 governing commercial transactions and dispute resolution in commercial matters
Electronic Transactions Law: Royal Decree No. M/18 regulating electronic transactions and digital signatures in Saudi Arabia
Anti-Commercial Fraud Law: Royal Decree No. M/19 protecting against fraudulent commercial practices, including false invoicing
Zakat, Tax and Customs Authority Regulations: Regulations governing Zakat calculations and payments for Saudi and GCC companies
Commercial Papers Law: Royal Decree No. M/37 governing commercial papers and payment instruments
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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