Work Experience Confirmation Letter Template for Indonesia

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Key Requirements PROMPT example:

Work Experience Confirmation Letter

"I need a Work Experience Confirmation Letter for a senior software engineer who is leaving our Jakarta-based tech company on January 15, 2025, after 5 years of service, including their involvement in three major client projects and their leadership role in team management."

Document background
The Work Experience Confirmation Letter is a fundamental document in Indonesian employment practice, typically issued when an employee concludes their employment or requires verification of their current or past employment status. This document is governed by Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower, and serves multiple purposes including job applications, visa processes, loan applications, and other official proceedings requiring employment verification. The letter must contain specific details about the employment relationship, including accurate dates, positions, and responsibilities, while maintaining professional standards and legal compliance. It's particularly important in Indonesia's business culture, where formal documentation of employment history is frequently required for professional advancement and administrative purposes.
Suggested Sections

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date and Reference Number: Current date and company's reference number for the letter

3. Employee Information: Full name, ID number, and last known address of the employee

4. Employment Period: Start and end dates of employment, including any changes in positions

5. Position Details: Final position held and summary of key responsibilities

6. Verification Statement: Statement confirming the authenticity of the information provided

7. Signatory Block: Name, position, and signature of authorized company representative

Optional Sections

1. Reason for Departure: Used when specifically requested or when voluntary resignation needs to be highlighted

2. Performance Summary: Brief statement about performance, included when specifically requested by the employee

3. Project Involvement: List of major projects or achievements, included for senior positions or when relevant to future employment

4. Salary Information: Last drawn salary and benefits, included only when specifically authorized by both parties

5. Language Certification: Statement certifying that a bilingual version is a true translation, used when letter is provided in multiple languages

Suggested Schedules

1. Employment History Detail: Detailed list of all positions held and date ranges, attached when employment history is complex

2. Training Certificates: Copies of relevant training or certification documents obtained during employment

3. Project Portfolio: Summary of key projects and responsibilities, typically for technical or senior roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Finance

Technology

Manufacturing

Retail

Healthcare

Education

Construction

Professional Services

Hospitality

Telecommunications

Energy

Mining

Agriculture

Transportation & Logistics

Government & Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretariat

Employee Relations

Personnel Management

Operations

General Affairs

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Compliance Officer

HR Administrator

Office Manager

Department Director

Managing Director

HR Business Partner

Personnel Administrator

Corporate Secretary

Administrative Manager

Chief Human Resources Officer

HR Operations Manager

Employee Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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