The Work Experience Confirmation Letter is a crucial document in South African employment practice, typically issued when an employee requires formal verification of their employment history. This document is commonly requested for various purposes including job applications, visa applications, mortgage applications, or educational program enrollments. The letter must comply with several South African legislative requirements, including the Basic Conditions of Employment Act (BCEA), Protection of Personal Information Act (POPIA), and Labour Relations Act. It typically includes essential information such as employment dates, positions held, and key responsibilities, while optional elements like salary information or performance commentary may be included based on specific requirements and proper authorization.
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1. Company Letterhead: Official company letterhead including company name, address, contact details, and registration numbers
2. Date: Current date when the letter is issued
3. Reference Number: Unique reference number for the letter for tracking purposes
4. Employee Details: Full name and ID number of the employee
5. Employment Period: Start and end dates of employment
6. Position Details: Job titles held and brief description of key responsibilities
7. Confirmation Statement: Clear statement confirming the employment relationship
8. Signatory Section: Name, position, and signature of authorized company representative
1. Reason for Departure: Brief statement of why employment ended, used when specifically requested and departure was amicable
2. Salary Information: Details of compensation, included only when explicitly authorized by employee and required by requesting party
3. Performance Commentary: Brief statement about employee's performance, included only when specifically requested and positive
4. Key Achievements: Notable projects or achievements during employment, included for senior positions or when specifically requested
5. Skills and Training: List of relevant training completed or skills acquired, included when relevant for educational or professional development purposes
1. Employment History Detail: Detailed breakdown of different positions held within the company, used for long-term employees with multiple roles
2. Training Certificates: Copies of relevant training certificates earned during employment, attached when specifically relevant
3. Project Summary: Summary of major projects worked on, typically for technical or project-based roles
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Healthcare
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Professional Services
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Public Sector
Telecommunications
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Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
Executive Office
Corporate Services
Personnel Management
Employee Relations
Talent Management
Relevant Roles
Human Resources Manager
HR Director
HR Administrator
HR Business Partner
Office Manager
Operations Director
Department Head
General Manager
Managing Director
CEO
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Compliance Officer
HR Operations Manager
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