Affidavit Of Discrepancy In Name Template for Indonesia

When your name appears differently across various official documents in Indonesia, you need an Affidavit of Discrepancy in Name to legally connect these variations. This sworn declaration formally acknowledges the inconsistencies and provides legal clarity about your identity, ensuring smooth administrative processes and preventing complications in official transactions.

When do you need this document?

You'll need this affidavit when applying for property ownership transfers, visa applications, or employment documentation where consistent identification is required. It's particularly crucial if your name appears differently on your birth certificate, passport, education certificates, or marriage documents due to clerical errors, transliteration differences, or cultural naming conventions. Banks and government agencies often require this document before processing transactions when they notice name discrepancies in your supporting documents. The affidavit is also essential for inheritance procedures, business registration, or any legal process where multiple documents with varying name spellings need to be presented as evidence of your identity.

Key legal considerations

Your affidavit must include complete details of all name variations, explaining how and why these discrepancies occurred. You'll need to list every official document containing different name spellings, along with the issuing authority and document numbers. The declaration section must clearly state that all listed names refer to the same person – you. Indonesian law requires the presence of witnesses during the affidavit signing, and the document must be sworn before a licensed notary public. Supporting documentation proving your identity and the various name spellings must be attached, including photocopies of all relevant certificates and identification documents. False statements in the affidavit can result in perjury charges, so accuracy and completeness are essential.

Legal requirements in Indonesia

Under Law No. 24 of 2013 on Civil Administration, your affidavit must be properly notarized by a licensed notary public who will verify your identity and witness your oath. Law No. 30 of 2004 on Notary Position governs the notary's role in authenticating your declaration and ensuring compliance with legal procedures. The Indonesian Civil Code requires that all personal identification matters follow proper administrative channels, making notarization mandatory for legal recognition. Presidential Regulation No. 25 of 2008 details specific formatting and content requirements for civil registration documents, including affidavits addressing name discrepancies. Government authorities may require additional authentication from relevant ministries depending on the intended use of your affidavit, particularly for international transactions or immigration purposes.