The Final Pay Acknowledgement Form is a crucial document required in Hong Kong employment relationships when an employee's service is terminated for any reason. This document, which complies with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, serves multiple purposes: it provides a detailed breakdown of all final payment components, confirms the employee's agreement to the calculations, and serves as evidence of proper employment termination settlement. The form should be prepared when an employee's employment is ending, whether through resignation, termination, or mutual agreement. It typically includes calculations for final salary, pro-rated annual leave, long service payment or severance payment (if applicable), and any other outstanding entitlements. This document helps protect both employer and employee interests by ensuring transparency in final payment calculations and providing a clear record of the settlement terms.
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1. Employee Information: Essential details including employee name, HKID number, position, department, and employment period
2. Termination Details: Last day of employment, reason for termination, and notice period details
3. Payment Components: Breakdown of final payment including salary, annual leave pay, lieu of notice (if applicable), and statutory entitlements
4. MPF Details: Information regarding final MPF contributions and arrangements
5. Tax Declaration: Statement regarding tax handling and IR56F form arrangements
6. Acknowledgment and Release: Employee's confirmation of receiving and agreeing to the final payment calculation
7. Signatures: Space for employee signature, witness signature, and date
1. Commission Payment: Include when employee has outstanding commission payments to be settled
2. Bonus Calculation: Include when pro-rata bonus or discretionary bonus is applicable
3. Long Service Payment: Include for eligible employees with 5 or more years of service
4. Severance Payment: Include when termination is due to redundancy and employee has served for 24 months or more
5. Company Property Return: Include when employee needs to return company assets or properties
6. Non-compete Reminder: Include when employee is bound by post-termination restrictions
7. Outstanding Loans: Include when there are employee loans or advances to be settled
1. Schedule A - Payment Calculation: Detailed breakdown of all payment components with calculations
2. Schedule B - Leave Record: Detailed calculation of annual leave balance and payment
3. Schedule C - Statutory Payment Calculation: Calculation details for any statutory payments like severance or long service payment
4. Appendix 1 - Company Property Checklist: List of company properties to be returned with their status
5. Appendix 2 - Required Documents: Checklist of documents to be submitted by employee for final clearance
Relevant legal definitions
Company
Employee
Employment Period
Final Payment
Basic Salary
Notice Period
Payment in Lieu of Notice
Annual Leave Pay
Statutory Holiday Pay
MPF Contributions
Long Service Payment
Severance Payment
Outstanding Wages
Pro-rata Bonus
Commission
Termination Date
Last Day of Employment
Statutory Entitlements
Discretionary Bonus
Company Property
Release
Settlement
Acknowledgment
Outstanding Benefits
Mandatory Provident Fund
Employee
Employment Period
Final Payment
Basic Salary
Notice Period
Payment in Lieu of Notice
Annual Leave Pay
Statutory Holiday Pay
MPF Contributions
Long Service Payment
Severance Payment
Outstanding Wages
Pro-rata Bonus
Commission
Termination Date
Last Day of Employment
Statutory Entitlements
Discretionary Bonus
Company Property
Release
Settlement
Acknowledgment
Outstanding Benefits
Mandatory Provident Fund
Clauses
Payment Acknowledgment
Final Settlement
Release and Discharge
Calculation of Payments
Statutory Compliance
Tax Declaration
MPF Arrangements
Return of Property
Confidentiality
Post-termination Obligations
Governing Law
Employee Declaration
Full and Final Settlement
Outstanding Claims
Company Property
Severance Entitlement
Leave Entitlement
Notice Period
Bonus and Commission
Document Receipt
Data Privacy
Signature and Witness
Final Settlement
Release and Discharge
Calculation of Payments
Statutory Compliance
Tax Declaration
MPF Arrangements
Return of Property
Confidentiality
Post-termination Obligations
Governing Law
Employee Declaration
Full and Final Settlement
Outstanding Claims
Company Property
Severance Entitlement
Leave Entitlement
Notice Period
Bonus and Commission
Document Receipt
Data Privacy
Signature and Witness
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Transportation and Logistics
Real Estate
Media and Entertainment
Telecommunications
Government and Public Sector
Non-profit Organizations
Relevant Teams
Human Resources
Payroll
Finance
Legal
Compliance
Employee Relations
HR Operations
Compensation and Benefits
Relevant Roles
HR Manager
HR Director
Payroll Manager
Finance Manager
Legal Counsel
HR Executive
Payroll Officer
HR Administrator
Compliance Officer
HR Business Partner
Employee Relations Manager
HR Operations Manager
Compensation and Benefits Manager
HR Generalist
Legal Manager
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