Annual Declaration Form for Hong Kong

Annual Declaration Form Template for Hong Kong

A comprehensive declaration form compliant with Hong Kong's corporate governance requirements, designed to capture and document important information about an individual's positions, interests, and potential conflicts within an organization. The document adheres to Hong Kong's Companies Ordinance and related regulations, ensuring proper disclosure of personal interests, business relationships, and compliance matters. It serves as an official record of an individual's annual declaration of interests and compliance with organizational policies and regulatory requirements in the Hong Kong jurisdiction.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Annual Declaration Form

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Annual Declaration Form?

The Annual Declaration Form is a crucial compliance document required under Hong Kong's corporate governance framework. It is typically used by organizations to collect and maintain records of their employees' and officers' interests, positions, and potential conflicts on an annual basis. The form helps organizations comply with various Hong Kong regulations, including the Companies Ordinance and Securities and Futures Ordinance, while maintaining transparency and proper corporate governance. The document includes declarations of financial interests, related party transactions, outside business activities, and confirmations of compliance with company policies. It serves as both a regulatory compliance tool and a risk management instrument, helping organizations identify and manage potential conflicts of interest and ensure proper disclosure of relevant information.

What sections should be included in a Annual Declaration Form?

1. Personal Information: Basic details of the declarant including full name, HKID/passport number, position, and contact information

2. Declaration Period: Specification of the time period covered by the declaration

3. Current Positions: List of all current positions held within the organization and related entities

4. Financial Interests: Declaration of shareholdings, investments, and other financial interests in the company or related entities

5. Related Party Transactions: Disclosure of any business dealings or transactions with related parties

6. Conflicts of Interest: Declaration of any actual or potential conflicts of interest

7. Compliance Statement: Confirmation of compliance with company policies and relevant regulations

8. Declaration of Truth: Formal statement confirming the truth and accuracy of all provided information

9. Signature Block: Space for signature, name, date, and witness details if required

What sections are optional to include in a Annual Declaration Form?

1. Outside Directorships: For senior executives and directors - declaration of positions held in other companies

2. Professional Licenses: For regulated roles - details of professional qualifications and licenses held

3. Political Exposure: For financial institutions - declaration of any political exposure or connections

4. Research Interests: For academic or research institutions - declaration of research activities and funding

5. Family Member Interests: When required by specific policies - declaration of family members' interests in related businesses

6. Gifts and Benefits: For public officials or regulated positions - declaration of gifts or benefits received during the period

What schedules should be included in a Annual Declaration Form?

1. Schedule A - Shareholding Details: Detailed breakdown of shareholdings including quantity, class of shares, and percentage ownership

2. Schedule B - Related Party Details: Comprehensive list of related parties and nature of relationships

3. Schedule C - Business Interests Register: Register of all business interests and investments

4. Appendix 1 - Supporting Documents: List of required supporting documents and attachments

5. Appendix 2 - Guidance Notes: Detailed instructions for completing each section of the declaration

6. Appendix 3 - Privacy Notice: Information about how the declared data will be used and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Banking

Insurance

Professional Services

Healthcare

Education

Technology

Manufacturing

Real Estate

Retail

Telecommunications

Energy

Transportation

Public Sector

Non-Profit Organizations

Relevant Teams

Legal

Compliance

Risk Management

Human Resources

Finance

Corporate Governance

Internal Audit

Board Secretariat

Operations

Investment

Research and Development

Senior Management

Executive Office

Relevant Roles

Chief Executive Officer

Executive Director

Non-Executive Director

Department Head

Senior Manager

Company Secretary

Compliance Officer

Risk Manager

Financial Controller

Board Member

Senior Executive

Department Manager

Project Manager

Research Director

Investment Manager

Operations Manager

Human Resources Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Staff Contract Of Employment

Hong Kong employment contract template compliant with local employment laws, establishing terms and conditions of employment.

find out more

Salary Counter Offer Letter

A formal letter under Hong Kong law proposing alternative terms to an initial employment offer, typically focusing on salary and benefits adjustments.

find out more

Safety Assessment Form

A Hong Kong-compliant workplace safety assessment document for systematic hazard identification and risk control under Cap. 509 regulations.

find out more

Objectives For Performance Review

A Hong Kong-compliant document establishing employee performance objectives, evaluation criteria, and assessment timelines.

find out more

Missed SLA

A Hong Kong law-governed document addressing service level agreement breaches, detailing the breach specifics and remediation plans.

find out more

Guardian Consent Letter For Travel

A Hong Kong-compliant legal document providing guardian authorization for a minor's travel, including essential details and consent declarations.

find out more

Trustee Contract

A Hong Kong law-governed agreement establishing trustee duties and responsibilities in managing trust assets and relationships between trust parties.

find out more

Employee Review Form

A Hong Kong-compliant employee performance evaluation document for structured assessment of work performance and professional development planning.

find out more

Self Declaration Form For Job Application

A Hong Kong-compliant self-declaration form for job applications, capturing candidate information and declarations in accordance with local employment laws.

find out more

Declaration Letter For Student

A Hong Kong-governed formal document where students make official declarations regarding their status, circumstances, or intentions within an educational context.

find out more

Declaration Letter For Missing Documents

A formal legal declaration used in Hong Kong to officially document and explain circumstances surrounding lost or missing important documents, governed by Hong Kong's Oaths and Declarations Ordinance.

find out more

Declaration Letter For Employee

A Hong Kong-compliant formal declaration document where employees state their employment circumstances and compliance with company policies under Hong Kong law.

find out more

Guarantor Agreement For Residential Lettings

A Hong Kong law-governed agreement where a guarantor assumes responsibility for a tenant's obligations under a residential tenancy agreement.

find out more

Rent Contract Cancellation Letter

A Hong Kong law-compliant formal notice to terminate a lease agreement between tenant and landlord, including termination details and handover arrangements.

find out more

Landlord Consent To Sublease Letter

A Hong Kong law-governed letter documenting a landlord's formal consent for a tenant to sublease property to a third party, including terms and conditions of the permission.

find out more

Dependant Pass Letter Of Consent

An official Hong Kong Immigration Department document granting employment authorization to dependant visa holders in Hong Kong.

find out more

Declaration For Job Application

A Hong Kong-compliant legal declaration where job applicants formally attest to the truthfulness of their application information and qualifications.

find out more

Student Complaint Letter

A formal document used in Hong Kong's educational system to raise and document student grievances or concerns, following local Education Bureau guidelines and regulations.

find out more

Quality SLA

A Hong Kong law-governed agreement defining measurable service quality standards, performance metrics, and remedies for non-compliance in service delivery.

find out more

Arrival Health Declaration

A mandatory health declaration form required under Hong Kong law for all travelers entering Hong Kong, collecting essential health and travel information for public health monitoring.

find out more

Age Declaration Form

A Hong Kong-compliant legal form for formal declaration of an individual's age, including verification requirements and supporting documentation.

find out more

Affidavit Declaration

A formal sworn statement of facts made under Hong Kong law, authenticated by an authorized person and used as legal evidence.

find out more

Sworn Declaration

A formal legal document made under oath in Hong Kong where an individual declares statements to be true, executed before authorized persons under Hong Kong law.

find out more

Self Employed Contractor Invoice

A Hong Kong-compliant invoice template for self-employed contractors, including service details, payment terms, and tax requirements.

find out more

Cargo Declaration

A mandatory customs document required by Hong Kong authorities for declaring goods being imported, exported, or transited through Hong Kong territory.

find out more

Sworn Affidavit For Passport

A legally binding sworn statement used in Hong Kong for passport-related applications and declarations, executed before authorized officials under Hong Kong law.

find out more

Forklift Risk Assessment

A mandatory safety assessment document under Hong Kong law that evaluates and addresses risks associated with forklift operations in the workplace.

find out more

Self Declaration Form COVID 19

A Hong Kong-compliant form for declaring COVID-19 health status and exposure history, used for public health management and organizational entry requirements.

find out more

Salary Declaration Form

A Hong Kong-compliant form for declaring employee salary and compensation details for tax and statutory purposes.

find out more

Property Damage Waiver Form

A Hong Kong law-governed document that establishes an agreement between parties to waive claims related to property damage under specified circumstances.

find out more

Maintenance Support Agreement

A Hong Kong law-governed agreement establishing terms for maintenance and support services, including service levels, obligations, and pricing.

find out more

House Contract Termination Letter

A formal notice under Hong Kong law for terminating a residential tenancy agreement, specifying termination terms and handover arrangements.

find out more

Driver Contractor Agreement

A Hong Kong law-governed agreement establishing the terms and conditions between a company and an independent driver contractor for providing driving services.

find out more

Declaration Letter For Visa Application

A formal declaration document submitted to Hong Kong Immigration authorities containing legally binding statements supporting a visa application.

find out more

Declaration Deed

A formal legal document under Hong Kong law used to make binding written statements of fact or intention, executed as a deed with proper witnessing requirements.

find out more

Visa Consent Letter For Minors

A Hong Kong-compliant formal letter providing parental authorization for a minor's international travel, including essential details and consent requirements under local law.

find out more

Vendor Contract Termination Letter

A formal notice under Hong Kong law to terminate an existing vendor contract, including termination details and next steps.

find out more

Self Declaration Form For Birth Certificate

A legal declaration form under Hong Kong law for affirming or correcting birth certificate details, governed by the Births and Deaths Registration Ordinance.

find out more

Residency Declaration Form

A formal declaration document used in Hong Kong to officially state and verify an individual's residency status under Hong Kong law.

find out more

Placement Contract Agreement

A Hong Kong-governed agreement between a recruitment agency and client company establishing terms for professional placement services.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

2 Docs LeftAccess Now