The End User Declaration Letter is a crucial document in Hong Kong's strategic trade control system, required when importing or purchasing controlled items or technology. This document is mandated under Hong Kong's Strategic Trade Control Ordinance (Cap. 60) and related regulations, serving as a key mechanism to prevent the diversion of sensitive items and ensure compliance with international trade control requirements. The letter must be submitted when dealing with controlled items, dual-use technologies, or sensitive materials, containing specific declarations about the intended use, installation location, and commitments regarding non-transfer. It forms part of Hong Kong's broader trade control framework, aligned with international standards and obligations. The document is particularly important for transactions involving strategic commodities, sensitive technology transfers, or items that could have dual civilian and military applications.

1. Letter Header and Date: Official letterhead, date, and reference number if applicable

2. Declarant Details: Full legal name, address, and business registration details of the end user making the declaration

3. Addressee Details: Details of the authority or entity to whom the declaration is being made

4. Product Information: Specific details of the products/technology being acquired, including model numbers, quantities, and specifications

5. End Use Statement: Clear declaration of the intended use of the products/technology

6. Installation Location: Specific address or location where the products will be used or installed

7. Non-Transfer Commitment: Declaration that the products will not be transferred, re-exported, or resold without proper authorization

8. Compliance Statement: Declaration of compliance with relevant Hong Kong trade control laws

9. Signature Block: Authorized signature, name, title, and company stamp