1. Legal References: Include when specific Hong Kong employment laws or regulations are relevant to the explanation

2. Acknowledgment Section: Add when employee's signed acknowledgment of receipt or understanding is required

3. Benefit Details: Include when changes to employee benefits are being explained

4. Grievance Procedure: Add when explaining disciplinary actions or when changes might warrant an appeal process

5. Transition Plan: Include when explaining role changes or organizational restructuring

6. Performance Context: Add when the explanation relates to performance reviews or improvement plans

7. Confidentiality Statement: Include when sensitive information is being shared

1. Current Employment Terms: Copy of relevant current employment terms being referenced or modified

2. New Position Description: Detailed job description if the letter involves role changes

3. Supporting Documentation: Any relevant evidence, meeting minutes, or policy references supporting the explanation

4. Timeline Document: Detailed timeline of changes or implementation schedule if applicable

5. Acknowledgment Form: Separate form for employee signature if acknowledgment is required