The Explanation Letter to Employee is a crucial document in Irish employment relations, used to formally communicate important information, decisions, or responses to employees. It serves multiple purposes including documenting performance discussions, clarifying policy applications, responding to employee queries, or explaining organizational changes. The letter must comply with Irish employment law requirements, including the Employment Rights Act 2015 and Data Protection Act 2018. This document type is particularly important as it creates a formal record of communication, helps ensure transparency, and can be crucial in demonstrating fair procedures and compliance with employment legislation. The content and tone should be clear, professional, and appropriate for the specific situation being addressed, while maintaining consistency with Irish workplace relations best practices.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, reference number, and employee's full contact details
2. Subject Line: Clear and specific subject line indicating the purpose of the letter
3. Opening Context: Reference to any previous communications, meetings, or events that have led to this explanation letter
4. Main Explanation: Clear, factual, and detailed explanation of the situation or decision being communicated
5. Legal and Policy Framework: Reference to relevant company policies, procedures, or legal requirements that apply to the situation
6. Impact and Implications: Clear explanation of how this affects the employee and their employment
7. Next Steps: Clear outline of any actions required, deadlines, or expectations
8. Closing: Information about who to contact for questions and formal signature block
1. Performance Concerns: Specific section detailing performance issues when the letter relates to performance management
2. Disciplinary Matters: Section outlining specific conduct issues when the letter relates to disciplinary proceedings
3. Appeal Rights: Information about appeal procedures when the letter contains a formal warning or disciplinary outcome
4. Support Measures: Details of available support, training, or assistance when the letter relates to performance improvement
5. Timeline of Events: Chronological listing of relevant events when the situation has a complex history
6. Meeting Summary: Summary of any relevant meetings when the letter follows up on formal discussions
1. Meeting Minutes: Copies of relevant meeting minutes referenced in the letter
2. Evidence Documents: Copies of any evidence referenced in the explanation
3. Performance Records: Relevant performance review documents or incident reports
4. Policy Excerpts: Copies of relevant company policies referenced in the letter
5. Action Plan: Detailed improvement or action plan if referenced in the letter
6. Form of Acknowledgment: Form for the employee to sign acknowledging receipt of the letter
Relevant legal definitions
Company
Employee
Effective Date
Performance Improvement Plan
Company Policies
Staff Handbook
Disciplinary Procedure
Grievance Procedure
Warning
Final Warning
Gross Misconduct
Written Warning
Verbal Warning
Appeal Process
Line Manager
HR Representative
Performance Review
Workplace Code of Conduct
Notice Period
Working Days
Confidential Information
Employee
Effective Date
Performance Improvement Plan
Company Policies
Staff Handbook
Disciplinary Procedure
Grievance Procedure
Warning
Final Warning
Gross Misconduct
Written Warning
Verbal Warning
Appeal Process
Line Manager
HR Representative
Performance Review
Workplace Code of Conduct
Notice Period
Working Days
Confidential Information
Clauses
Date and Reference
Recipient Details
Subject Matter
Previous Communications Reference
Background Information
Main Explanation
Policy Reference
Legal Compliance
Performance Matters
Conduct Issues
Timeline
Expected Actions
Consequences
Support Measures
Appeal Rights
Confidentiality
Next Steps
Contact Information
Acknowledgment
Signature
Recipient Details
Subject Matter
Previous Communications Reference
Background Information
Main Explanation
Policy Reference
Legal Compliance
Performance Matters
Conduct Issues
Timeline
Expected Actions
Consequences
Support Measures
Appeal Rights
Confidentiality
Next Steps
Contact Information
Acknowledgment
Signature
Relevant Industries
Technology
Financial Services
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Public Sector
Telecommunications
Transportation
Energy
Agriculture
Non-profit
Relevant Teams
Human Resources
Legal
Compliance
People Operations
Employee Relations
Senior Management
Operations
Administration
Relevant Roles
HR Manager
HR Director
People Operations Manager
Employee Relations Manager
Line Manager
Department Head
Operations Director
Chief Human Resources Officer
HR Business Partner
Compliance Officer
Legal Counsel
Department Supervisor
Team Leader
Regional Manager
Managing Director
Find the exact document you need
Thank You Letter To Boss For Probation Confirmation
A professional courtesy letter used in Irish workplaces to thank a supervisor for confirming successful completion of a probationary period.
find out more
Work Experience Letter From Employer
An Irish-compliant formal document confirming an individual's employment history, roles, and responsibilities with an organization.
find out more
HR Letter To Employee
A formal employer-to-employee communication document under Irish law, detailing employment terms, conditions, or changes in employment status.
find out more
HR Letter For Visa
An official employer letter required for visa applications in Ireland, confirming employment details and terms in accordance with Irish immigration requirements.
find out more
Letter For Permission To Be Absent From Work
A formal letter used in Irish workplaces to request and document authorized absence from work, ensuring compliance with Irish employment law.
find out more
Job Application Letter For Any Available Vacancy
An Irish-compliant open job application letter expressing interest in any suitable position within an organization, following Irish employment law and business standards.
find out more
Change Of Working Hours Letter To Employee
An Irish law-compliant letter documenting agreed changes to an employee's working hours, serving as an official amendment to employment terms.
find out more
Employment Agreement Form
An Irish law-governed employment agreement template establishing terms and conditions of employment in compliance with Irish employment legislation.
find out more
Supporting Letter From Employer
An Irish law-compliant formal letter from an employer verifying employment details and conditions for official purposes.
find out more
Sick Absent Letter For Work
A formal letter used in Irish workplaces to notify employers of employee sick leave, complying with Irish employment law and the Sick Leave Act 2022.
find out more
Salary Review Letter To Employer
A formal letter requesting salary review under Irish employment law, documenting an employee's request for compensation adjustment based on performance and tenure.
find out more
Last Day Of Employment Letter
An Irish law-compliant formal letter documenting an employee's final day of employment and associated termination arrangements.
find out more
Employment Experience Letter
An Irish-compliant formal document confirming an individual's employment history, positions held, and professional experience with an organization.
find out more
Separation Letter From Employer
An Irish law-compliant formal letter from employer to employee documenting employment termination terms and conditions.
find out more
Employer Direct Deposit Form
An Irish-law compliant form for setting up employee salary direct deposit arrangements, including banking details and required authorizations.
find out more
Job Vacancy Letter
An Irish-law compliant formal document used to advertise job positions and communicate role requirements to potential candidates.
find out more
Letter For Employment As A Teacher
An Irish-law governed employment letter for teaching positions, establishing terms and conditions in compliance with Irish educational and employment regulations.
find out more
Informal Letter For Job Application
An informal job application letter for the Irish job market that combines professional credentials with a personal touch, compliant with Irish employment law.
find out more
Certificate Of Employment For Visa Application
An official employment verification document issued under Irish law that confirms employment details for visa application purposes.
find out more
Parent Consent Letter For Work
An Irish legal document providing parental consent for minor employment, ensuring compliance with youth employment laws and protecting young workers' rights.
find out more
Salary Increase Letter To Employee
An Irish law-compliant formal document notifying an employee of a salary increase, detailing new compensation terms and effective date.
find out more
Request Letter For Experience Certificate From Current Employer
An Irish-law governed formal request letter to obtain an experience certificate from current employer, compliant with Irish employment and data protection legislation.
find out more
Renewal Of Employment Contract
An Irish law-governed agreement that extends and updates an existing employment relationship, ensuring compliance with current employment legislation while maintaining or modifying previous terms.
find out more
Proof Of Salary Letter
An Irish-compliant formal document verifying an employee's salary and employment status, used for official purposes such as mortgage applications or visa processing.
find out more
Letter For Employment As A Worker
An Irish-law compliant employment letter that establishes the basic terms and conditions of employment between an employer and worker in Ireland.
find out more
Justification For Renewal Of Employment Contract
An Irish business document that provides justification and legal compliance evidence for renewing an employee's fixed-term employment contract.
find out more
Job Offer Refusal Letter
A formal letter used in Ireland to inform job candidates they haven't been selected for a position, ensuring compliance with Irish employment law and maintaining professional relationships.
find out more
Salary Letter From Employer
An Irish law-compliant formal letter from employer to employee detailing salary terms, compensation, and related employment benefits.
find out more
Recommendation Letter For Visa Application From Employer
An official employer-issued letter under Irish law supporting an employee's visa application, confirming employment status and terms.
find out more
Recommendation Letter For Employee From Manager
An Irish-compliant formal recommendation letter from a manager endorsing an employee's professional qualities and achievements.
find out more
Proof Of Residency Letter From Employer
An employer-issued official document under Irish law that verifies an employee's residential address and employment status for various legal and administrative purposes.
find out more
Job Letter For Mortgage
An Irish-compliant employment verification letter used to confirm employment status and income details for mortgage application purposes.
find out more
Job Description Letter From Employer
An Irish-law compliant formal letter from employer to employee detailing job role, responsibilities, and employment terms.
find out more
Job Certification Letter
An Irish law-compliant formal document verifying employment status, position, and tenure, issued by employers for various official purposes.
find out more
Formal Letter To Boss
A professional written communication from employee to superior under Irish employment law, serving as an official record for requests, proposals, or notifications.
find out more
Employment Job Application Letter
A formal letter used in Ireland to express interest in and apply for a specific job position, adhering to Irish employment law requirements.
find out more
Employee Letter Of Employment
An Irish employment contract document that establishes the formal employment relationship and complies with Irish employment law requirements.
find out more
Confirmation Of Employment Letter For Bank
An Irish law-compliant formal letter confirming employment status and details for banking purposes.
find out more
Job Letter For Visa
An official employment confirmation letter issued by Irish employers to support work visa applications, complying with Irish employment and immigration requirements.
find out more
Letter For Work
An Irish employment contract document that outlines the terms and conditions of employment, complying with Irish employment law requirements.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)