Job Declaration Form for Germany

Job Declaration Form Template for Germany

A Job Declaration Form (Arbeitsbescheinigung) is a legally required document under German employment law that formally establishes and documents the essential terms and conditions of employment between an employer and employee. Governed by the German Nachweisgesetz (NachwG) and related employment legislation, this document must include specific mandatory information such as working hours, remuneration, job duties, and various employment terms. It serves as an official record of employment details and helps ensure compliance with German labor laws while protecting both employer and employee interests.

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What is a Job Declaration Form?

The Job Declaration Form is a mandatory document under German employment law, specifically required by the Nachweisgesetz (NachwG) and related legislation. It must be provided to employees within one month of beginning employment and serves as an official record of the employment relationship. The form includes crucial information such as party details, employment terms, remuneration, working hours, and other mandatory disclosures required by German law. It differs from a full employment contract in that it primarily declares existing employment terms rather than establishing them, though it carries similar legal weight for evidential purposes. The document is essential for compliance with German labor regulations and provides both parties with clear documentation of their employment relationship.

What sections should be included in a Job Declaration Form?

1. 1. Employee Information (Arbeitnehmerdaten): Personal details including full name, address, and tax identification information

2. 2. Employer Information (Arbeitgeberdaten): Company details including registered name, address, and responsible department/manager

3. 3. Employment Relationship Details (Beschäftigungsverhältnis): Nature and duration of employment, start date, probationary period if applicable

4. 4. Job Description and Location (Tätigkeitsbeschreibung und Arbeitsort): Detailed description of role, responsibilities, and primary work location

5. 5. Working Hours (Arbeitszeit): Regular working hours, shift patterns, and break regulations

6. 6. Remuneration (Vergütung): Salary details, payment schedule, and any additional compensation

7. 7. Leave Entitlement (Urlaubsanspruch): Annual leave allowance and public holiday provisions

8. 8. Notice Periods (Kündigungsfristen): Notice periods for termination of employment

9. 9. Collective Agreements (Tarifverträge): Reference to applicable collective agreements or work agreements

10. 10. Data Protection Statement (Datenschutzerklärung): Information about the processing of personal data in accordance with GDPR

What sections are optional to include in a Job Declaration Form?

1. Additional Benefits (Zusätzliche Leistungen): Used when offering company benefits like health insurance, pension schemes, or company car

2. Foreign Employment Terms (Auslandsbeschäftigung): Required when employment includes work abroad, specifying duration and conditions

3. Non-Competition Clause (Wettbewerbsverbot): Include when there are post-employment competition restrictions

4. Training Agreements (Ausbildungsvereinbarungen): Used when specific training requirements or commitments are part of the employment

5. Variable Compensation (Variable Vergütung): Include when there are bonus schemes or performance-based compensation elements

6. Work Equipment (Arbeitsmittel): Used when specifying provided work equipment, especially for remote work arrangements

What schedules should be included in a Job Declaration Form?

1. Appendix 1: Job Description (Stellenbeschreibung): Detailed description of duties, responsibilities, and reporting structure

2. Appendix 2: Compensation Structure (Vergütungsstruktur): Detailed breakdown of salary components and benefits

3. Appendix 3: Company Policies (Betriebliche Richtlinien): Reference to relevant company policies and procedures

4. Appendix 4: Data Privacy Notice (Datenschutzhinweise): Detailed information about personal data processing and privacy rights

5. Appendix 5: Work Equipment List (Arbeitsmittelverzeichnis): List of provided work equipment and usage terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Job Declaration Form?

What sections should be included in a Job Declaration Form?

What sections are optional to include in a Job Declaration Form?

What schedules should be included in a Job Declaration Form?

Authors

Alex Denne

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