The IT Declaration Form is a mandatory document required for employees who access company IT systems and handle digital information in German organizations. This declaration ensures compliance with German data protection laws, IT security regulations, and workplace requirements. It is typically issued during employee onboarding, when access privileges change, or when significant updates to IT policies occur. The form covers various aspects including system access rights, data protection obligations, security responsibilities, and acceptable use policies. It serves as both a legal record and practical guide for employees, helping organizations maintain IT security standards while meeting regulatory requirements under German law.
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1. Employee Information: Personal details of the employee including name, employee ID, department, and position
2. Purpose of Declaration: Statement explaining the purpose of the IT declaration and its importance for company security
3. IT Resources Access: Details of IT systems, accounts, and resources the employee has access to
4. Security Obligations: Core security responsibilities including password management, data protection, and system usage
5. Data Protection Commitments: Specific obligations regarding handling of personal and confidential data in compliance with GDPR and BDSG
6. Acceptable Use Policy: Rules and guidelines for appropriate use of company IT systems and resources
7. Reporting Requirements: Obligations to report security incidents, data breaches, or suspicious activities
8. Declaration Statement: Formal statement of acknowledgment and agreement to comply with all stated requirements
1. Remote Work Provisions: Additional declarations specific to remote work IT security requirements, included when employee has remote work privileges
2. Third-Party Software Declaration: Section for declaring any third-party software usage, included when employee has software installation rights
3. Special Access Rights: Additional declarations for employees with elevated system privileges or admin rights
4. Project-Specific Commitments: Special IT security requirements for specific projects, included when employee works on sensitive projects
5. International Data Transfer: Additional declarations for employees handling data across international borders
1. Appendix A - IT Systems Access List: Detailed list of all IT systems, applications, and resources the employee has access to
2. Appendix B - Relevant Company Policies: List of applicable IT security and data protection policies referenced in the declaration
3. Appendix C - Security Guidelines: Quick reference guide to key security practices and requirements
4. Appendix D - Contact Information: List of relevant contacts for IT support, security incidents, and data protection queries
Relevant legal definitions
IT Resources
Company Systems
Confidential Information
Personal Data
Access Credentials
Security Incident
User Account
Authentication Methods
Company Network
Data Breach
Sensitive Data
Authorized Use
Remote Access
Mobile Devices
Third-Party Software
Information Security Policy
Data Processing
System Administrator
User Rights
Access Privileges
Electronic Communications
Company Data
Secure Storage
Workplace IT Equipment
Security Protocols
Data Protection Officer
IT Security Officer
Acceptable Use
Information Assets
Security Controls
Company Systems
Confidential Information
Personal Data
Access Credentials
Security Incident
User Account
Authentication Methods
Company Network
Data Breach
Sensitive Data
Authorized Use
Remote Access
Mobile Devices
Third-Party Software
Information Security Policy
Data Processing
System Administrator
User Rights
Access Privileges
Electronic Communications
Company Data
Secure Storage
Workplace IT Equipment
Security Protocols
Data Protection Officer
IT Security Officer
Acceptable Use
Information Assets
Security Controls
Clauses
Acknowledgment and Agreement
System Access and Authentication
Data Protection
Confidentiality
Acceptable Use
Security Protocols
Password Management
Incident Reporting
Mobile Device Usage
Remote Access
Software Installation
Internet Usage
Email Usage
Data Storage
Information Security
Third-Party Access
Compliance Requirements
Monitoring and Auditing
Declaration of Understanding
Breach Consequences
System Access and Authentication
Data Protection
Confidentiality
Acceptable Use
Security Protocols
Password Management
Incident Reporting
Mobile Device Usage
Remote Access
Software Installation
Internet Usage
Email Usage
Data Storage
Information Security
Third-Party Access
Compliance Requirements
Monitoring and Auditing
Declaration of Understanding
Breach Consequences
Relevant Industries
Information Technology
Financial Services
Healthcare
Manufacturing
Professional Services
Education
Government
Telecommunications
Retail
Energy
Transportation
Media and Entertainment
Research and Development
Pharmaceuticals
Insurance
Relevant Teams
Information Technology
Human Resources
Finance
Operations
Sales
Marketing
Customer Service
Research and Development
Legal
Administration
Executive Leadership
Quality Assurance
Product Development
Data Analytics
Information Security
Relevant Roles
System Administrator
Software Developer
IT Support Specialist
Data Analyst
Project Manager
Business Analyst
Office Administrator
Human Resources Manager
Financial Analyst
Sales Representative
Customer Service Representative
Operations Manager
Research Scientist
Marketing Specialist
Executive Assistant
Department Director
C-Level Executive
Quality Assurance Specialist
Product Manager
Content Creator
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