An End User Declaration Letter is a crucial document in international trade compliance, particularly under German law. It is required when purchasing or importing controlled goods, technology, or software that are subject to export control regulations. The document serves as a formal certification to the supplier and relevant authorities about who will ultimately receive and use the items, how they will be used, and provides assurances about compliance with export control regulations. German law, specifically the Foreign Trade and Payments Act (AWG) and related EU regulations, requires specific content and formats for these declarations. The document helps prevent unauthorized transfers and ensures transparency in international trade of sensitive items.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Name and address of the supplier/manufacturer
3. Subject Line: Clear identification as 'End User Declaration' with reference to relevant order/shipment
4. End User Information: Complete details of the end user, including company name, address, and registration details
5. Product Information: Detailed description of goods/technology, including quantities and technical specifications
6. End Use Declaration: Specific statement about intended use and location of use
7. Compliance Statements: Declarations regarding export control compliance and non-reexport commitments
8. Verification Details: Information about the authorized signatory and their authority to make declarations
1. Military Use Statement: Additional declarations required when products could have military applications
2. Nuclear Use Statement: Specific declarations required for items that could have nuclear applications
3. Re-export Intentions: Required when there are known plans for eventual re-export
4. Third Party Certification: When additional verification or certification is required by authorities
5. Import License Details: When import licenses are required in the destination country
1. Technical Specifications: Detailed technical information about the products/technology
2. Authorized Signatories List: List of persons authorized to sign the declaration
3. Company Registration Documents: Copies of relevant company registration certificates
4. Import Licenses: Copies of relevant import licenses or permits
Relevant legal definitions
Controlled Goods
Declared Items
Delivery
Dual-Use Items
End User
End Use
Export
Export Control Classification Number
Final Destination
Items
Military Use
Product Description
Re-Export
Related Technology
Restricted Party
Sanctions
Supplier
Technical Assistance
Technical Data
Technology
Territory
Third Party
Transfer
Ultimate Consignee
Declared Items
Delivery
Dual-Use Items
End User
End Use
Export
Export Control Classification Number
Final Destination
Items
Military Use
Product Description
Re-Export
Related Technology
Restricted Party
Sanctions
Supplier
Technical Assistance
Technical Data
Technology
Territory
Third Party
Transfer
Ultimate Consignee
Clauses
Party Identification
Product Description
End Use Declaration
Location of Use
Export Control Classification
Re-Export Restrictions
Military Use Declaration
Compliance Commitment
Third Party Transfer
Verification Statement
Documentation Requirements
Inspection Rights
Record Keeping
Regulatory Compliance
Signatory Authority
Certification
Product Description
End Use Declaration
Location of Use
Export Control Classification
Re-Export Restrictions
Military Use Declaration
Compliance Commitment
Third Party Transfer
Verification Statement
Documentation Requirements
Inspection Rights
Record Keeping
Regulatory Compliance
Signatory Authority
Certification
Relevant Industries
Manufacturing
Defense and Aerospace
Technology and Electronics
Chemical Industry
Machinery and Equipment
Telecommunications
Medical Devices
Research and Development
Automotive
Energy
Relevant Teams
Legal
Compliance
International Trade
Supply Chain
Procurement
Logistics
Operations
Risk Management
Corporate Affairs
Customs
Relevant Roles
Export Control Manager
Compliance Officer
Trade Compliance Specialist
Legal Counsel
Supply Chain Manager
Procurement Manager
Import/Export Coordinator
Customs Declaration Specialist
International Trade Director
Logistics Manager
Chief Compliance Officer
Operations Director
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