Cleaning Company Contract Template for Germany

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Key Requirements PROMPT example:

Cleaning Company Contract

I need a Cleaning Company Contract for my office building in Munich, starting March 2025, that includes daily cleaning services during business hours and quarterly deep cleaning, with specific provisions for handling sensitive documents and IT equipment.

Document background

The Cleaning Company Contract is designed for use when establishing a formal cleaning service arrangement between a professional cleaning service provider and a client organization under German law. This document is essential for businesses seeking to outsource their cleaning operations while ensuring compliance with German regulations, including the German Civil Code (BGB), labor laws, and health and safety requirements. It provides comprehensive coverage of service specifications, performance standards, liability provisions, and operational procedures, making it suitable for both long-term regular cleaning arrangements and project-based cleaning services. The contract addresses key aspects such as staff management, quality control, insurance requirements, and environmental considerations, while incorporating necessary protections for both parties in accordance with German commercial law principles.

Suggested Sections

1. Parties: Identification of the cleaning company and the client, including full legal names, registration numbers, and addresses

2. Background: Brief context of the agreement and the parties' intention to enter into a cleaning services arrangement

3. Definitions: Definitions of key terms used throughout the agreement, including 'Services', 'Premises', 'Working Hours', 'Equipment', and 'Materials'

4. Scope of Services: Detailed description of the cleaning services to be provided, including frequency and areas to be covered

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination by either party

6. Payment Terms: Fees, payment schedule, invoicing procedures, and terms for price adjustments

7. Service Provider Obligations: Key responsibilities of the cleaning company, including staff provision, equipment, materials, and quality standards

8. Client Obligations: Client's responsibilities, including access to premises, utilities provision, and cooperation requirements

9. Staff and Supervision: Requirements for cleaning staff, supervision, training, and compliance with labor laws

10. Health and Safety: Health and safety requirements, risk assessments, and compliance with relevant regulations

11. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions

12. Confidentiality: Provisions for handling confidential information and data protection requirements

13. Governing Law and Jurisdiction: Confirmation of German law application and jurisdiction for disputes

Optional Sections

1. Emergency Services: Include when the contract covers emergency or on-call cleaning services

2. Special Events Cleaning: Include when the contract covers cleaning services for special events or occasions

3. Green Cleaning Practices: Include when specific environmental standards or eco-friendly practices are required

4. Security Requirements: Include when cleaning services are provided in high-security or sensitive areas

5. Subcontracting: Include when the cleaning company may need to subcontract certain services

6. Force Majeure: Include when specific provisions for unexpected events or circumstances are needed

7. Quality Control and KPIs: Include when specific performance metrics and quality control processes are required

8. Equipment Storage: Include when on-site storage of cleaning equipment and materials is required

Suggested Schedules

1. Schedule 1: Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and quality standards

2. Schedule 2: Pricing Schedule: Detailed pricing information, including regular services and additional services rates

3. Schedule 3: Premises Details: Floor plans, access points, and specific requirements for different areas

4. Schedule 4: Equipment and Materials: List of approved cleaning equipment and materials to be used

5. Schedule 5: Staff Requirements: Specific requirements for staff qualifications, training, and uniforms

6. Schedule 6: Health and Safety Procedures: Detailed health and safety protocols and risk assessments

7. Schedule 7: Performance Monitoring: KPIs, reporting requirements, and quality control procedures

8. Appendix A: Required Forms: Standard forms for reporting, incidents, and service requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Commercial Real Estate

Office Buildings

Retail

Healthcare

Educational Institutions

Industrial Facilities

Hospitality

Government Buildings

Data Centers

Manufacturing

Banks and Financial Institutions

Shopping Centers

Restaurants and Food Service

Sports and Recreation Facilities

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Compliance

Administration

Property Management

Contract Management

Health and Safety

Risk Management

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Property Manager

Office Manager

Building Services Manager

Contract Manager

Legal Counsel

Compliance Officer

Health and Safety Manager

Operations Supervisor

Administrative Manager

General Manager

Commercial Director

Chief Operating Officer

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Authors

Alex Denne

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