Cleaning Company Contract for the United States

Cleaning Company Contract Template for United States

A comprehensive legal agreement governed by U.S. federal and state laws that establishes the terms and conditions between a cleaning service provider and their client. The contract outlines service specifications, payment terms, insurance requirements, compliance with health and safety regulations, and liability provisions. It incorporates relevant OSHA standards, environmental regulations, and labor laws while protecting both parties' interests through clear performance metrics and risk allocation.

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What is a Cleaning Company Contract?

The Cleaning Company Contract is a vital legal document used in the United States to formalize the relationship between professional cleaning service providers and their clients. This agreement is essential for protecting both parties' interests while ensuring compliance with federal and state regulations, including OSHA requirements, environmental standards, and labor laws. The contract typically includes detailed service specifications, performance standards, payment terms, insurance requirements, and liability provisions. It's particularly important for establishing clear expectations, managing risk, and maintaining professional standards in the cleaning services industry.

What sections should be included in a Cleaning Company Contract?

1. Parties: Identification of the cleaning company and the client, including full legal names and addresses

2. Background: Brief context of the agreement and the parties' intentions

3. Definitions: Key terms used throughout the contract and their specific meanings

4. Scope of Services: Detailed description of cleaning services to be provided, including frequency and locations

5. Term and Termination: Duration of the agreement and conditions for termination

6. Payment Terms: Pricing, payment schedule, and payment methods

7. Insurance and Liability: Required insurance coverage and liability limitations

8. Compliance: Commitment to follow relevant laws, regulations, and safety standards

What sections are optional to include in a Cleaning Company Contract?

1. Performance Standards: Specific quality metrics and standards for larger commercial contracts or specialized cleaning services

2. Equipment and Supplies: Specification of who provides cleaning equipment and materials and any specific requirements

3. Security Procedures: Protocols for accessing premises and handling security systems in secure or sensitive locations

4. Subcontracting: Terms and conditions regarding the use of subcontractors when needed

5. Green Cleaning Requirements: Environmental standards and eco-friendly practices for environmentally conscious clients

What schedules should be included in a Cleaning Company Contract?

1. Schedule A - Service Specifications: Detailed breakdown of cleaning tasks and frequencies

2. Schedule B - Price List: Detailed pricing for different services and additional work

3. Schedule C - Performance Metrics: Specific quality standards and measurement criteria

4. Appendix 1 - Insurance Certificates: Copies of required insurance policies

5. Appendix 2 - Safety Data Sheets: Information about cleaning products and chemicals used

6. Appendix 3 - Staff Training Records: Documentation of staff qualifications and training

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Agency Agreement

Cost

Free to use
Relevant legal definitions
Industries

Fair Labor Standards Act (FLSA): Federal law governing minimum wage, overtime pay, recordkeeping, and child labor standards affecting full-time and part-time workers in the private sector and government

Occupational Safety and Health Act (OSHA): Federal law ensuring safe and healthful working conditions by setting and enforcing standards and providing training, outreach, education and assistance

Environmental Protection Agency (EPA) Guidelines: Federal regulations governing the use, storage, and disposal of cleaning chemicals and materials to protect environmental and public health

Workers' Compensation Insurance Requirements: State-mandated insurance that provides medical benefits and wage replacement to employees injured in the course of employment

State Business Licensing Requirements: State-specific regulations governing the licensing and operation of cleaning businesses, including permits and certifications

Uniform Commercial Code (UCC): Standardized set of business laws regulating commercial transactions, including service contracts and agreements

Immigration Reform and Control Act (IRCA): Federal law requiring employers to verify the identity and employment eligibility of their employees, including I-9 compliance

Title VII of the Civil Rights Act: Federal law prohibiting employment discrimination based on race, color, religion, sex, and national origin

Americans with Disabilities Act (ADA): Federal law prohibiting discrimination against individuals with disabilities in all areas of public life, including employment

IRS Tax Regulations: Federal tax requirements governing business operations, employee withholding, and reporting obligations

HAZCOM (Hazard Communication Standard): OSHA standard requiring proper labeling, safety data sheets, and training for handling hazardous cleaning chemicals

State Labor Laws: State-specific regulations governing employment conditions, which may exceed federal requirements for wages, breaks, and benefits

Privacy and Security Regulations: Laws and regulations governing the protection of client information, premises access, and security protocols

E-Verify Requirements: Federal web-based system for employers to confirm the eligibility of their employees to work in the United States

Local Tax Obligations: Municipal and local tax requirements specific to business operations in particular jurisdictions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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