The Cancellation Of Rent Agreement Letter is a crucial document in German tenancy law, used when either a tenant or landlord wishes to formally terminate a rental agreement. It must comply with the German Civil Code (BGB), particularly sections 568-569 regarding termination notices. This document is essential for both residential and commercial tenancies, though notice periods and requirements may differ. The letter must include specific elements such as clear identification of parties, property details, and termination date, while adhering to strict German formal requirements for legal notices. When drafted by landlords, it must often include legally valid reasons for termination due to Germany's strong tenant protection laws. The document serves as legal proof of the intention to end the tenancy and often forms the basis for subsequent property handover procedures.
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1. Sender Details: Full name and address of the person giving notice (tenant or landlord)
2. Recipient Details: Full name and address of the other party
3. Date: Current date of writing the letter
4. Property Details: Complete address and identification of the rental property
5. Reference to Rental Agreement: Details of the original rental agreement including its date
6. Notice of Termination: Clear statement of intention to terminate the rental agreement
7. Termination Date: Specific date when the rental agreement will end, considering legal notice periods
8. Request for Property Inspection: Proposed arrangements for final property inspection
9. Return of Keys: Arrangements for returning keys
10. Signature: Handwritten signature of the sender
1. Reason for Termination: Explanation of termination reasons - required if landlord is terminating, optional if tenant is terminating
2. Security Deposit Return: Request for return of security deposit, including bank details - include when tenant is terminating
3. Forwarding Address: New address for future correspondence - include when tenant is moving
4. Utility Accounts: Information about transferring or closing utility accounts - include if utilities are in tenant's name
5. Outstanding Repairs: List of any pending repairs or maintenance issues - include if relevant to final settlement
1. Proof of Delivery: Tracking number or acknowledgment of receipt for registered mail delivery
2. Copy of Original Rental Agreement: Reference copy of the original rental agreement being terminated
3. Photo Documentation: Current photos of property condition (if relevant for deposit return)
4. Handover Protocol Template: Template for recording property condition during final inspection
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