Property Management Form for Canada

Property Management Form Template for Canada

A comprehensive legal document used in Canadian jurisdictions to establish and govern the relationship between property owners and professional property management companies. This agreement outlines the scope of property management services, including maintenance responsibilities, financial management, tenant relations, and regulatory compliance requirements. It incorporates provincial-specific regulations and requirements while addressing key aspects such as liability, insurance, fee structures, and reporting obligations. The document serves as a foundational agreement that ensures clear understanding of roles, responsibilities, and performance expectations in property management operations.

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What is a Property Management Form?

The Property Management Form is a crucial document used in Canadian real estate operations when property owners wish to delegate the management of their real estate assets to professional property management companies. This document is essential for properties of all sizes and types, from single residential units to large commercial complexes, and must comply with both federal and provincial regulations. The agreement typically includes comprehensive details about property maintenance, financial management, tenant relations, emergency procedures, and regulatory compliance. It's designed to protect both parties' interests while ensuring efficient property operations. The Property Management Form must be tailored to specific provincial requirements while maintaining flexibility to accommodate various property types and management needs. It serves as both a legal contract and an operational framework, often requiring regular updates to reflect changing property conditions or regulatory requirements.

What sections should be included in a Property Management Form?

1. Parties: Identifies and provides full legal details of the property owner and the property management company

2. Background: Describes the context of the agreement, including property details and the owner's desire to engage property management services

3. Definitions: Defines key terms used throughout the agreement

4. Appointment and Term: Specifies the appointment of the property manager and the duration of the agreement

5. Property Manager's Services: Comprehensive list of core services to be provided by the property manager

6. Financial Management: Details handling of rents, expenses, accounts, and financial reporting

7. Maintenance and Repairs: Outlines responsibilities for property maintenance and repair procedures

8. Compliance Requirements: Specifies obligations to comply with relevant laws and regulations

9. Insurance Requirements: Details required insurance coverage for both parties

10. Fees and Compensation: Specifies all management fees, commission structures, and payment terms

11. Termination: Details circumstances and procedures for ending the agreement

12. Liability and Indemnification: Outlines liability limitations and indemnification obligations

13. Dispute Resolution: Specifies procedures for resolving disputes between parties

14. General Provisions: Standard contract clauses including notices, assignment, and governing law

What sections are optional to include in a Property Management Form?

1. Emergency Services: Additional section for properties requiring 24/7 emergency response services

2. Multiple Property Management: Used when agreement covers multiple properties under single ownership

3. Special Amenities Management: For properties with pools, gyms, or other special facilities requiring specific management

4. Commercial Tenant Management: Additional provisions for managing commercial tenants in mixed-use properties

5. Construction Management: For properties undergoing or planning significant renovations or construction

6. Environmental Management: Special provisions for properties requiring specific environmental monitoring or management

7. Security Services: Additional section for properties requiring dedicated security services

8. Marketing Services: Detailed marketing provisions for properties with high vacancy rates or specific marketing needs

What schedules should be included in a Property Management Form?

1. Schedule A - Property Details: Detailed description of the managed property including address, units, and specific features

2. Schedule B - Fee Schedule: Detailed breakdown of all fees, charges, and commission structures

3. Schedule C - Maintenance Standards: Specific maintenance standards and procedures for the property

4. Schedule D - Required Insurance: Detailed insurance requirements and coverage limits

5. Schedule E - Employee Schedule: List of on-site employees and their responsibilities

6. Schedule F - Service Contractors: List of approved service contractors and their scope of work

7. Appendix 1 - Property Management Software: Details of software systems used for property management

8. Appendix 2 - Emergency Procedures: Detailed emergency response procedures and contact information

9. Appendix 3 - Reporting Templates: Templates for required financial and operational reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Residential Real Estate

Commercial Real Estate

Mixed-Use Properties

Multi-Family Housing

Retail Properties

Office Buildings

Industrial Properties

Senior Living Facilities

Student Housing

Relevant Teams

Legal

Operations

Property Management

Facilities Management

Finance

Risk Management

Compliance

Maintenance

Leasing

Administrative

Asset Management

Relevant Roles

Property Manager

Real Estate Manager

Asset Manager

Facilities Manager

Building Superintendent

Operations Director

Real Estate Attorney

Compliance Officer

Financial Controller

Maintenance Supervisor

Leasing Manager

Property Administrator

Risk Management Officer

Regional Property Manager

Real Estate Portfolio Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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