The Property Management Form is a vital legal instrument used in Malta to formalize the relationship between property owners and professional property managers. This document is essential when property owners wish to delegate the management of their real estate assets to professional managers or management companies. It encompasses all aspects of property management, including maintenance, financial administration, tenant relations, and regulatory compliance. The form is specifically designed to comply with Maltese legislation, including the Civil Code (Chapter 16), Condominium Act (Chapter 398), and Real Estate Agents Act (Chapter 615). It's particularly relevant for both residential and commercial properties, providing a clear framework for service delivery, fee structures, and responsibility allocation. The document serves as a comprehensive guide for ongoing property management operations while protecting the legal interests of all parties involved.
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1. Parties: Identification of the Property Manager and the Property Owner(s) with full legal names and addresses
2. Background: Context of the agreement and brief description of the property requiring management services
3. Definitions: Definitions of key terms used throughout the agreement including 'Property', 'Services', 'Management Fee', etc.
4. Appointment and Term: Formal appointment of the property manager and duration of the agreement
5. Property Manager's Services: Detailed outline of core services to be provided, including maintenance, tenant management, and financial administration
6. Property Manager's Authority: Scope of decision-making power and spending authority granted to the property manager
7. Fees and Payment Terms: Management fees, payment schedule, and reimbursement of expenses
8. Property Owner's Obligations: Responsibilities of the property owner including provision of information and maintaining insurance
9. Reporting and Communications: Requirements for regular reporting, emergency notifications, and communication protocols
10. Insurance and Liability: Insurance requirements and allocation of liability between parties
11. Termination: Conditions and procedures for terminating the agreement
12. General Provisions: Standard legal clauses including governing law, notices, and dispute resolution
1. Multi-Unit Property Provisions: Additional terms specific to managing apartment buildings or complexes with multiple units
2. Rental Management Services: Specific provisions for properties that are or will be rented out to tenants
3. Special Facilities Management: Terms for managing special facilities like pools, gyms, or common areas
4. Green Building Management: Provisions for environmentally sustainable property management practices
5. Emergency Services: Special provisions for emergency response and disaster management
6. Staff Management: Terms regarding management of on-site staff or contractors
7. Marketing Services: Terms for marketing vacant properties or units for rent/sale
1. Schedule A - Property Details: Detailed description of the property including address, features, and current condition
2. Schedule B - Service Scope: Comprehensive list of included and excluded management services
3. Schedule C - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Schedule D - Maintenance Schedule: Planned maintenance activities and their frequency
5. Schedule E - Emergency Contacts: List of emergency contacts and procedures
6. Appendix 1 - Property Inventory: Detailed inventory of furniture, equipment, and fixtures if applicable
7. Appendix 2 - Contractor List: Approved contractors and service providers
8. Appendix 3 - Required Insurance: Detailed insurance requirements and coverage specifications
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