HVAC Service Agreement Template for Belgium

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Key Requirements PROMPT example:

HVAC Service Agreement

"I need an HVAC Service Agreement for a commercial office building in Brussels, with quarterly maintenance schedules and 24/7 emergency response coverage, starting from March 2025."

Document background
The HVAC Service Agreement is essential for establishing a formal relationship between HVAC service providers and property owners/managers in Belgium. This agreement is typically used when regular maintenance, repair, and servicing of HVAC systems is required, ensuring compliance with Belgian technical safety regulations and environmental standards. The document addresses key aspects such as maintenance schedules, response times, warranty provisions, and pricing structures. It is particularly important given Belgium's strict regulatory requirements for technical installations and energy efficiency. The agreement should be customized based on whether it's for commercial or residential use, as different consumer protection laws may apply. This HVAC Service Agreement incorporates all necessary elements to ensure legal compliance while providing clear service expectations and responsibilities for all parties involved.
Suggested Sections

1. Parties: Identification of the service provider and the customer

2. Background: Context of the agreement and brief description of the customer's HVAC requirements

3. Definitions: Definitions of technical terms, service levels, and other key concepts used in the agreement

4. Scope of Services: Detailed description of maintenance, repair, and other services covered by the agreement

5. Service Provider Obligations: Key responsibilities of the HVAC service provider including compliance with regulations

6. Customer Obligations: Customer's responsibilities regarding access, cooperation, and maintaining suitable conditions

7. Service Levels: Response times, maintenance schedules, and performance standards

8. Fees and Payment Terms: Pricing structure, payment schedule, and invoicing procedures

9. Term and Termination: Duration of the agreement and conditions for termination

10. Warranties and Quality Standards: Guarantees of service quality and compliance with industry standards

11. Insurance and Liability: Insurance requirements and limitation of liability provisions

12. Force Majeure: Circumstances excusing performance of obligations

13. Confidentiality: Protection of confidential information and trade secrets

14. Governing Law and Jurisdiction: Application of Belgian law and jurisdiction for disputes

Optional Sections

1. Emergency Services: Terms for emergency call-outs and 24/7 support services

2. Equipment Supply: Terms for supply and installation of new HVAC equipment if included

3. Environmental Compliance: Specific environmental obligations and reporting requirements

4. Energy Efficiency Guarantees: Specific commitments regarding system energy performance

5. Residential Specific Terms: Additional consumer protection provisions for residential customers

6. Commercial Specific Terms: Additional terms specific to commercial premises

7. Staff Qualifications: Specific requirements for technical staff qualifications and certifications

8. Subcontracting: Terms governing the use of subcontractors

Suggested Schedules

1. Schedule 1 - Equipment Register: Detailed list of HVAC equipment covered by the agreement

2. Schedule 2 - Maintenance Schedule: Detailed maintenance schedule and frequency of services

3. Schedule 3 - Service Level Requirements: Detailed response times and performance metrics

4. Schedule 4 - Fee Schedule: Detailed breakdown of fees and charges

5. Schedule 5 - Technical Specifications: Technical details of maintenance procedures and standards

6. Schedule 6 - Emergency Contact Details: Contact information for emergency services

7. Appendix A - Safety Procedures: Safety protocols and procedures for maintenance work

8. Appendix B - Compliance Certificates: Copies of relevant certifications and compliance documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Facilities Management

Property Management

Commercial Property

Residential Property

Industrial Manufacturing

Healthcare

Hospitality

Data Centers

Retail

Education

Office Buildings

Warehousing and Storage

Relevant Teams

Facilities Management

Property Management

Operations

Maintenance

Engineering

Procurement

Legal

Health and Safety

Technical Services

Asset Management

Building Services

Contract Management

Relevant Roles

Facility Manager

Property Manager

Building Services Manager

Maintenance Manager

Technical Director

Operations Manager

HVAC Engineer

Building Engineer

Procurement Manager

Contract Manager

Real Estate Manager

Asset Manager

Sustainability Manager

Health and Safety Manager

Technical Services Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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