Appointment Confirmation Letter Template for Belgium

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Key Requirements PROMPT example:

Appointment Confirmation Letter

"I need an Appointment Confirmation Letter for a senior software developer position in our Brussels tech startup, including remote work provisions and specific language requirements for both French and Dutch, with the employment starting March 1, 2025."

Document background
The Appointment Confirmation Letter is a crucial document in Belgian employment practice, typically issued after verbal agreement on employment terms but before the commencement of employment. It serves as an interim document between initial offer and full employment contract, providing written confirmation of the key terms of employment. This document must comply with Belgian employment law requirements, including specific language requirements depending on the region (Dutch, French, or German-speaking). The Appointment Confirmation Letter should include essential employment terms such as position, compensation, start date, and working conditions, while referencing applicable collective bargaining agreements and workplace regulations. It's particularly important in Belgium where employment documentation must meet strict legal requirements regarding content and form.
Suggested Sections

1. Company Letterhead: Official company letterhead including full legal name, address, and registration details

2. Date and Reference: Current date and any relevant reference numbers

3. Employee Details: Full name and address of the employee

4. Position and Title: Clear statement of the role and job title being offered

5. Employment Start Date: Confirmed start date of employment

6. Employment Terms: Key terms including full/part-time status and work location

7. Compensation: Salary, payment frequency, and any guaranteed bonuses

8. Working Hours: Standard working hours and schedule

9. Notice Period: Required notice period for termination as per Belgian law

10. Reference to Documents: Reference to employment contract and workplace regulations

11. Signature Block: Space for employer signature and company details

Optional Sections

1. Probationary Period: Details of any probationary period if applicable under the employment category

2. Benefits Package: Overview of additional benefits if not covered in separate documentation

3. Reporting Structure: Information about direct supervisor and reporting relationships

4. Travel Requirements: Any expected travel or mobility requirements

5. Remote Work Provisions: Details about remote working arrangements if applicable

6. Language Requirements: Specific language requirements if role requires multiple languages

7. Non-Competition Clause: For senior positions where non-compete agreements are relevant

Suggested Schedules

1. Summary of Benefits: Detailed overview of all company benefits and perks

2. Job Description: Detailed description of roles and responsibilities

3. Company Policies Reference: List of key company policies applicable to the position

4. Required Documents Checklist: List of documents the employee needs to provide before starting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Telecommunications

Energy

Transportation

Media and Entertainment

Hospitality

Real Estate

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Research and Development

Customer Support

Administration

Product Development

Quality Assurance

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Project Manager

Software Developer

Financial Analyst

Marketing Specialist

Sales Representative

Administrative Assistant

Research Scientist

Operations Manager

Customer Service Representative

Human Resources Officer

Legal Counsel

Technical Support Specialist

Business Analyst

Product Manager

Account Manager

Data Analyst

Design Engineer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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