Proposal Evaluation Form for Australia

Proposal Evaluation Form Template for Australia

A standardized document used in Australian procurement processes to systematically evaluate and assess proposals received in response to tender requests. This form ensures compliance with Australian procurement regulations and provides a structured framework for evaluating technical capability, commercial aspects, and risk factors of submitted proposals. It incorporates mandatory compliance checks, detailed scoring criteria, and a clear recommendation process, all aligned with Australian procurement legislation and governance requirements.

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What is a Proposal Evaluation Form?

The Proposal Evaluation Form is a critical document used in Australian procurement processes to ensure fair, transparent, and compliant evaluation of tender submissions. This document is essential when organizations need to assess multiple proposals against predetermined criteria, typically following a Request for Proposal (RFP) or Request for Tender (RFT) process. The form incorporates elements required by Australian procurement legislation, including the Commonwealth Procurement Rules and the Public Governance, Performance and Accountability Act 2013. It provides a structured approach to evaluating technical, commercial, and risk aspects of proposals, while maintaining an audit trail of the decision-making process. The document is designed to support both public and private sector procurement activities, ensuring consistency in evaluation methods and compliance with probity requirements.

What sections should be included in a Proposal Evaluation Form?

1. Proposal Information: Basic details including proposal reference number, supplier name, date received, and procurement title

2. Evaluation Committee Details: Names and positions of evaluation committee members, including declarations of any conflicts of interest

3. Mandatory Compliance Checklist: List of essential requirements that must be met for the proposal to be considered valid

4. Technical Evaluation Criteria: Assessment of technical aspects including methodology, capability, and experience

5. Commercial Evaluation Criteria: Assessment of pricing, cost breakdown, and value for money considerations

6. Risk Assessment: Evaluation of potential risks and proposed mitigation strategies

7. Scoring Summary: Overall scores and weightings for each evaluation criterion

8. Recommendation: Final recommendation based on the evaluation results with supporting rationale

What sections are optional to include in a Proposal Evaluation Form?

1. Innovation Assessment: Used when innovative solutions or alternatives are specifically sought in the procurement

2. Environmental Impact Evaluation: Required when environmental considerations are a key factor in the procurement decision

3. Local Content Assessment: Used when local industry participation is a consideration in the evaluation

4. Indigenous Participation: Required when Indigenous procurement policies apply

5. Security Requirements Assessment: Used for proposals involving sensitive information or security considerations

6. Financial Viability Assessment: Required for high-value or high-risk procurements requiring detailed financial analysis

What schedules should be included in a Proposal Evaluation Form?

1. Schedule 1 - Detailed Scoring Matrix: Comprehensive breakdown of scores for each evaluation criterion with comments

2. Schedule 2 - Compliance Documentation Checklist: List of all required documents and their submission status

3. Schedule 3 - Price Comparison Sheet: Detailed analysis of pricing components and comparisons

4. Appendix A - Evaluation Committee Guidelines: Reference document outlining evaluation procedures and scoring methodology

5. Appendix B - Conflict of Interest Declarations: Signed declarations from all evaluation committee members

6. Appendix C - Technical Requirements Compliance: Detailed assessment of compliance with technical specifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Document Type

Evaluation Form

Sector

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Government and Public Sector

Construction and Infrastructure

Information Technology

Healthcare

Education

Defense and Security

Mining and Resources

Transportation and Logistics

Professional Services

Manufacturing

Telecommunications

Energy and Utilities

Relevant Teams

Procurement

Legal

Finance

Risk and Compliance

Supply Chain

Commercial

Project Management Office

Technical Assessment

Contracts Administration

Internal Audit

Relevant Roles

Procurement Manager

Contract Manager

Supply Chain Director

Chief Procurement Officer

Tender Evaluation Committee Chair

Project Manager

Commercial Manager

Category Manager

Procurement Specialist

Risk Manager

Legal Counsel

Financial Controller

Technical Specialist

Compliance Officer

Probity Advisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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