The Commercial Lease Invoice Template is essential for property owners and managers operating in the Australian commercial real estate sector. This document serves as a standardized format for billing commercial tenants, ensuring compliance with Australian taxation requirements, particularly GST regulations, and state-specific commercial leasing laws. The template is designed to be used for regular (typically monthly) billing cycles and includes provisions for both standard rent charges and variable components such as outgoings and utilities. It incorporates all necessary elements required by the Australian Taxation Office for valid tax invoices while maintaining clarity for both landlords and tenants. The document is particularly relevant in contexts where professional property management services handle multiple commercial properties and need to maintain consistent, compliant billing practices.
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1. Business Header: Landlord's business name, ABN, contact details, and business address
2. Invoice Details: Invoice number, date issued, due date, and payment terms
3. Tenant Details: Tenant's business name, ABN, billing address, and property manager contact (if applicable)
4. Property Details: Address and description of the leased premises, including any relevant unit/suite numbers
5. Lease Reference: Lease agreement reference number and period of lease covered by the invoice
6. Base Rent: Monthly/weekly base rent amount excluding GST
7. GST Calculation: GST amount calculated on taxable components
8. Payment Instructions: Bank account details, accepted payment methods, and any reference numbers required
1. Outgoings: Breakdown of recoverable outgoings such as council rates, water rates, insurance, or maintenance charges - include when outgoings are charged separately
2. Utilities: Separate section for utility charges if not directly billed to tenant - include when utilities are managed through the landlord
3. Rent Review Details: Information about any rent increases or reviews applied - include when a rent review has occurred
4. Security Deposit Status: Details of security deposit held - include for first invoice or when changes occur
5. Special Charges: Any one-off or special charges such as fit-out contributions or maintenance repairs - include when applicable
6. Payment History: Summary of previous payments or outstanding balances - include when there are outstanding amounts
7. Car Parking: Separate line items for car parking spaces - include when parking is charged separately
1. Outgoings Breakdown: Detailed breakdown of all outgoings calculations and apportionment
2. Utility Usage Statement: Detailed breakdown of utility usage and charges where applicable
3. Payment History Statement: Detailed statement of payment history and any outstanding amounts
4. Rent Review Calculations: Detailed calculations showing how any rent increases were determined
5. Tax Summary: Year-to-date summary of rent and other charges for tax purposes
Relevant legal definitions
ABN
GST
Base Rent
Billing Period
Due Date
Gross Rent
Invoice Date
Landlord
Lease Reference Number
Leased Premises
Net Rent
Outgoings
Payment Terms
Permitted Use
Property Manager
Recoverable Expenses
Rent Review Date
Security Deposit
Tenant
Term of Lease
Total Amount Due
Trading Hours
Utility Charges
Variable Outgoings
Payment Reference Number
Tax Invoice
Common Areas
Building Manager
Strata Levies
Operating Expenses
GST
Base Rent
Billing Period
Due Date
Gross Rent
Invoice Date
Landlord
Lease Reference Number
Leased Premises
Net Rent
Outgoings
Payment Terms
Permitted Use
Property Manager
Recoverable Expenses
Rent Review Date
Security Deposit
Tenant
Term of Lease
Total Amount Due
Trading Hours
Utility Charges
Variable Outgoings
Payment Reference Number
Tax Invoice
Common Areas
Building Manager
Strata Levies
Operating Expenses
Clauses
Invoice Details
Payment Terms
GST Requirements
Late Payment
Billing Period
Base Rent Calculation
Outgoings Calculation
Utility Charges
Payment Methods
Security Deposit
Rent Review
Default Interest
Dispute Resolution
Invoice Adjustments
Payment Application
Record Keeping
Financial Reporting
Tax Compliance
Property Identification
Party Details
Payment Terms
GST Requirements
Late Payment
Billing Period
Base Rent Calculation
Outgoings Calculation
Utility Charges
Payment Methods
Security Deposit
Rent Review
Default Interest
Dispute Resolution
Invoice Adjustments
Payment Application
Record Keeping
Financial Reporting
Tax Compliance
Property Identification
Party Details
Relevant Industries
Commercial Real Estate
Retail
Industrial
Office Space
Healthcare
Hospitality
Professional Services
Manufacturing
Warehousing
Education
Technology
Relevant Teams
Finance
Property Management
Accounts Receivable
Operations
Asset Management
Facilities Management
Legal
Administration
Commercial Leasing
Real Estate
Relevant Roles
Property Manager
Real Estate Agent
Accounts Receivable Officer
Commercial Leasing Manager
Asset Manager
Facility Manager
Financial Controller
Commercial Property Owner
Leasing Administrator
Property Accountant
Building Manager
Strata Manager
Operations Manager
Finance Manager
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