The Unpaid Invoice Template is designed for use in Australian business contexts when payment for goods or services remains outstanding beyond the agreed payment terms. This document is typically used after the initial payment deadline has passed and serves as a formal payment reminder or demand. It includes crucial information such as the original invoice details, outstanding amount, payment history, and clear payment instructions. The template is crafted to comply with Australian commercial law, including state-specific debt collection regulations and the Competition and Consumer Act 2010. It can be used across various business sectors and is particularly valuable for small to medium enterprises managing accounts receivable. The document maintains a professional tone while clearly communicating payment obligations and potential consequences of continued non-payment.
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1. Letterhead and Date: Business details of the creditor including ABN, contact information, and current date
2. Recipient Details: Full business/individual name and address of the debtor
3. Subject Line: Clear identifier: 'OVERDUE INVOICE NOTICE - Invoice [Number]'
4. Outstanding Amount: Clear statement of the total amount due, including original invoice details and current balance
5. Payment History: Summary of the original invoice date, due date, and any partial payments made
6. Payment Instructions: Specific banking or payment details and acceptable payment methods
7. Payment Timeline: Clear deadline for payment and consequences of non-payment
8. Contact Information: Specific person/department to contact regarding the payment
9. Signature Block: Name and position of the sender
1. Interest Charges: Include when charging interest on the overdue amount as per agreement or legislation
2. Payment Plan Option: Include when willing to negotiate a payment arrangement
3. Previous Communications: Reference to prior reminders or communications when this isn't the first notice
4. Legal Warning: Include when this is a final notice before legal action
5. GST Statement: Include when the original invoice included GST charges
6. Dispute Resolution: Include when offering a process for disputed amounts
1. Original Invoice Copy: Attachment of the original unpaid invoice
2. Statement of Account: Detailed transaction history showing original amount, any payments, and current balance
3. Payment History Log: Record of all payment attempts and communications regarding the invoice
4. Interest Calculation: Detailed breakdown of any interest charges applied to the overdue amount
Relevant legal definitions
Business Day
Due Date
Interest Rate
Invoice
Original Invoice
Outstanding Amount
Payment Terms
Creditor
Debtor
GST
Late Payment Fee
Payment Method
Business Hours
Notice
Authorized Representative
Banking Day
Collection Costs
Default
Legal Proceedings
Payment Schedule
Reminder Notice
Statement of Account
Working Day
Written Notice
Due Date
Interest Rate
Invoice
Original Invoice
Outstanding Amount
Payment Terms
Creditor
Debtor
GST
Late Payment Fee
Payment Method
Business Hours
Notice
Authorized Representative
Banking Day
Collection Costs
Default
Legal Proceedings
Payment Schedule
Reminder Notice
Statement of Account
Working Day
Written Notice
Clauses
Payment Terms
Default Interest
Late Payment Fees
Collection Costs
Payment Methods
Notice Requirements
Dispute Resolution
Governing Law
Interest Calculation
GST and Taxation
Communication Methods
Enforcement Rights
Legal Costs
Set-Off Rights
Amendment Rights
Severability
Entire Agreement
Authority
Jurisdiction
Default Interest
Late Payment Fees
Collection Costs
Payment Methods
Notice Requirements
Dispute Resolution
Governing Law
Interest Calculation
GST and Taxation
Communication Methods
Enforcement Rights
Legal Costs
Set-Off Rights
Amendment Rights
Severability
Entire Agreement
Authority
Jurisdiction
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Healthcare
Information Technology
Hospitality
Education
Consulting
Wholesale Trade
Transport and Logistics
Real Estate
Creative Industries
Agriculture
Relevant Teams
Accounts Receivable
Finance
Credit Control
Administration
Legal
Operations
Accounting
Collections
Treasury
Business Support
Relevant Roles
Accounts Receivable Manager
Credit Controller
Financial Controller
Accounts Manager
Finance Manager
Business Owner
Office Manager
Bookkeeper
Chief Financial Officer
Credit Collections Specialist
Financial Administrator
Small Business Owner
Billing Coordinator
Finance Director
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